Follow-up of events

What if Follow up?

All the things that have to be

done after a project, an event,

congress, party, etc., with the

intention to make the event not a

short-term hit,... but a lasting

success for the antenna!

Why Follow up?

-To fulfil your responsibilities towards all the people who helped you

-To share and advertise your success

- Because you learn, you master, and you pass through

The Day After...

- Collect participants addresses

- Thank all the speakers, participants, organisers and volunteers

- Give the speakers a gift and, if agreed upon, pay their travel costs

The Week after...

-Send a `thank-you'-card or picture to your sponsors and speakers

-Start working on gathering all the results of the event and on an evaluation

-Pay off all the expenses and remboursements

-Collect the results of workshops, plenaries, meetings, etc.

-Ask for pictures of the event from participants and organisers and publish them on the web site

-Prepare and send all the needed reports

The Month after

-Did all the sponsors pay their debts to you?

-Finish your result book of the event, complete with pictures and stories of the participants

-Think what value organisers, speakers and sponsors can have for future events and for your antenna in general

Afterwards...

-Transfer all your experiences to organizing teams of next events (or of other antennae)

-Show your result book to all future sponsors

-Encourage some of the organisers to join the board of your antenna or to take over other responsibilities

Concluding Remarks

-An event is not over until you took all the steps mentioned

-Start with follow-up as early as possible, this to make optimal use of the enthusiasm of the organisers as long as possible

-Don't forget; you've got a responsibility to your sponsors, to your antenna, but most of all to yourself. Don't quit when you are only half way!

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