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Yiting file

Faxes

J.D. Kingsland Ltd

Fax Transmission

To    Jenny Duncan

From    Zofia Nadstoga

Fax No    0044 1483 740675

Datę    7 April

No of pages (including this) 1 Subject    Various

Jenny

Further to my message on your answering machinę, I thought it might be helpful if I faxed you the points we need you to clarify on Monday:

1    Contacts inside Sataier-Bncht AG

We need to know what exactly we can say about your proposal to our contact inside the company. We have to ensure we do not breach any confidentiality agreements.

2    Technical documentation

Can you inform us about the technical documentation

needed for the new eąuipment? Should it be in German as well as

English?

3    Translator

Christine needs to give us morę information about the technical writer reąuired (French to English). The agency want an exact job description.

Regards

Zofia Nadstoga Office Manager

Memos

MEMO

To:    Ali Staff

From:    Melanie Jury

Datę:    15 July

Subject:    Purchase orders

Please notę that a purchase order (copy attached) must be completed for all purchases over €50.

Complete purchase orders should be passed to Christine Hantke to agree terms of payment with the supplier; and then sent to the Manchester Office for finał approval.

Purchase orders under €50 can be paid for from the petty cash account.

Many thanks for your co-operation.

Memos are usually for internal Communications.

They should include the following headings: To / From / Datę / Subject

They should be short and include only relevant information.

Points should be arranged in logical order.

In longer memos, it is common to number points.

The tonę of a memo may be formal or neutral.

m

It is usual to end with your initials rather than a signature.

I

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