7135 TSCM 52 2 parte (22)

E-MSG

MÁSTER EN SOFTWARE DE GESTIÓN DE EMPRESA
SAP R/3

2003-2004
Certificación MM (7135)
Xavier Rovira-Juan Carlos Sarrasi
TSCM 52-2ª parte (22)

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SAP AG 2002

Course: Customizing - Valuation and Account

Assignment

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SAP AG 2002

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Configure Automatic Account Determination
Settings for Accounting Documents

Contents:

Valuation and Account Assignment

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Valuation and Account Assignment: Objectives

At the conclusion of this unit, you will be able to:

List the influencing factors that are relevant for
account determination

Determine the organizational levels upon which
account determination depends

Outline the relationship between the material master
and the account determination process

Describe how the value string is determined in
inventory management

Configure the account determination for a (new)
plant

Use the simulation function

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After discussion with the Accounting
department, it has been decided that, for the
newly created plants, Accounting requires some
stock accounts postings that are different to
those used in other valuation areas.

The project team has asked you to review the
configuration for account determination and to
establish how this requirement can be
accomplished.

Valuation and Account Assignment

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Automatic Postings at GR and IR

Business process:

Goods receipt for
PO into stock

Invoice receipt for
PO into stock

Accounting document:

Item

Acct no.

Amount

89 300

000

100.00

191 100

120.00-

231 000

20.00

Item

Acct no.

Amount

31 Vendor

121.00-

191 100

120.00

281 000

10.00-

154 000

11.00

(*)

You posted the goods receipt into stock for 10 pieces with an order price of $12.00/piece for a
material with a standard price of $10/piece.

You posted the invoice at the invoice price of $11.00/piece.
In the invoice, the tax rate for the input tax (*) is 10%.

Various transactions and events in MM are relevant for Accounting. These transactions and events
must be recorded in an accounting document that contains the postings made to the G/L accounts in
Financial Accounting.

As far as possible, the R/3 System should derive the G/L account numbers that are referred to in a
document of this type automatically.

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Posting Transactions for GR and IR into Stock

Transaction/
Type of acct assignment

Inventory posting

GR/IR clearing

Price difference

Vendor/reconciliation account

Input tax

The system should automatically determine the relevant G/L
accounts for each transaction in MM.

Several accounting transactions belong to a transaction in MM
(such as goods receipt for purchase order), for example:
- Inventory posting (transaction key BSX)
- GR/IR clearing posting (transaction key WRX)
and so on.

(X)

G/L account

300 000

191 100

231 000

160 000

154 000

Remarks

Automatic account determination

Account in vendor master

Automatic account determination

The slide shows G/L account postings that can occur during a goods receipt or invoice receipt for a
purchase order item with a standard item category without an account assignment category.

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Incoming

invoice

MM Transactions

Goods issue

Transfer posting

Price change

Debit/credit

Material

Account

maintenance

Goods receipt

Invoice

$29.00

$25.00

Automatic Account Determination in MM

MM transactions for which you can configure the automatic posting facility occur within the areas of
Inventory Management, Invoice Verification, and Material Valuation.

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Posting a goods issue for a
production order for raw
material MAT 1 in

plant 1000

400100 to 300010:

100.00

400110 to 300011:

100.00

Transaction

Posting record

Example (1): Influencing Factor Organizational Level

Posting a goods issue for a
production order for raw
material MAT 1 in

plant 1100

You configure account determination separately for each chart of accounts.

In addition, you can configure the automatic postings to depend on the valuation area for which the
transaction is entered.

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400010 to 300000:

100.00

Transaction

Posting record

Example (2): Influencing Factor Material/Mat. Type

Posting a goods issue for a
production order for

raw

material MAT 1

in plant 1000

Posting a goods issue for a
production order for

raw

material MAT 2

in plant 1000

Posting a goods issue for a
production order for

auxiliary

material MAT 3

in plant 1000

400100 to 300100:

100.00

400020 to 300000:

100.00

You can configure the automatic postings to depend on the material and material type for which the
transaction is entered.

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Transaction

Posting record

Example (3): Influencing Factor MM Transaction

Posting a

goods receipt for a

purchase order

for raw

material MAT 1 in plant 1000

Posting a

price change

for raw material MAT 1
in plant 1000

300000

282000

100.00

300000

191100

100.00

You can configure the automatic postings to depend on the transaction that leads to updates within
Financial Accounting.

The goods receipt posting in example 1 above, shows the stock receipt of a purchase order item
without account assignment that has a “normal” item category.

In the case of a price change, the R/3 System creates an accounting document if there is stock. In
example 2 above, the price was increased.

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Example (4): Influencing Factor MM Transaction

Transaction

Posting record

400010 to 300000:

100.00

Posting a

goods issue to scrap

for raw material MAT 1
in plant 1000

Posting a

physical inventory

difference (goods issue)

for raw

material MAT 1 in plant 1000

233000 to 300000:

100.00

Posting a

goods issue for a

production order

for raw

material MAT 1 in plant 1000

400001 to 300000:

100.00

In the case of goods issues, the R/3 System is to post the expense to various accounts (cost types),
depending on the movement type.

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Company code

Valuation area

Plant

Valuation type

Chart of

accounts

INT

1200

1000

2000

001

0001

0002

Plant

Levels for Valuation and Acct Determination in MM

You assign a company code to a chart of accounts in Customizing for FI.

In transactions within the MM application, the valuation area is hidden. In Customizing, you can
choose whether the valuation area is the same as the company code or the same as the plant.
You must make this setting before creating materials and before entering transactions in MM
Inventory Management.
You can perform the G/L account assignment depending on the valuation area.

If a material is subject to split valuation, you can valuate partial stocks of this material at different
prices and manage them using separate accounts.

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Overview of Automatic Account Determination

400

INT

Client C/accts

V class

Transaction

VBR

3000

GBB

0001

400 000

G/L acct CREDIT

G/L acct DEBIT

400

INT

---

3000

PRD

0001

231 000

281 000

400

INT

---

3000

WRX

0001

191 100

400

INT

---

3000

BSX

0001

300 000

Depending on the various influencing factors
(the chart of accounts assigned, the business
transaction, the plant in which you are posting
the transaction, and possibly the material),
the program determines which G/L accounts it
has to make postings to.

You must assign a G/L account for
DEBIT and CREDIT postings for
each possible combination of
influencing factors (chart of accounts,
business transaction, plant,
and possibly the material).

C/accts = Chart of accounts

VM = Valuation modification, also referred to as valuation grouping code

AG = Account grouping, also referred to as general modification

V class = Valuation class

A detailed description of automatic account determination can be found in the online IMG
documentation:

Customizing

→ Edit Project

Goto

→ SAP Reference IMG

Materials Management

→ Valuation and Account Assignment → Account Determination →

Account Determination Without Wizard

→ Configure Automatic Postings

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400

INT

Client

C/accts

V class

Transaction

VBR

3000

GBB

0001

400 000

G/L acct CREDIT

G/L acct DEBIT

400

INT

---

3000

PRD

0001

231 000

281 000

400

INT

---

3000

WRX

0001

191 100

400

INT

---

3000

BSX

0001

300 000

Influencing Factor: Chart of Accounts

Chart of Accounts

Classification for recording of values or value flows to ensure correct rendering
of accounting data

You must assign a chart of accounts to each company code.

This is used as a key for account determination, to enable a differentiation for the
purposes of G/L account assignment.

You must configure automatic account determination separately for each chart of
accounts.

Both Financial Accounting and Cost and Revenue Accounting use the operational chart of accounts.
You can use the items in a chart of accounts to form an expense and revenue account in Financial
Accounting and simultaneously as cost elements or revenue elements in Cost and Revenue
Accounting.

As well as the operational chart of accounts, there can be:

a different country-specific chart of accounts that includes specific requirements of the law of the

particular country, and

a group chart of accounts that applies across the corporate group and includes specific

requirements pertaining to Consolidation.

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400

INT

Client C/accts

V class

Transaction

VBR

3000

GBB

0001

400 000

G/L acct CREDIT

G/L acct DEBIT

400

INT

---

3000

PRD

0001

231 000

281 000

400

INT

---

3000

WRX

0001

191 100

400

INT

---

3000

BSX

0001

300 000

Influencing Factor: Valuation Area

Valuation Grouping Code

Key for account determination that enables a differentiation for G/L account
assignment by valuation area within a chart of accounts

By activating or deactivating the valuation grouping codes, you can turn on or off
the dependency of the account determination function on the valuation area.

If you have activated the valuation grouping code, you must assign a code (any
code) to each valuation area.

You must configure automatic account determination separately for each
valuation grouping code within a chart of accounts.

The valuation grouping code is a tool that enables you to configure the automatic account
determination with a minimum of effort. Within a chart of accounts, valuation areas that are to be
treated in the same way in terms of account assignment are assigned to the same valuation grouping
code.

Valuation grouping codes either allow precise differentiation within a chart of account or correspond
to a single chart of accounts.

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Case 1: Valuation area = Company code

Grouping of Organizational Levels (1)

Valuation

grouping

code

Company

code

Chart of

accounts

INT

2000

2100

0002

1000

0001

CAUS

3000

US01

For each company code, you define the chart of accounts to be used. More than one company code
can use the same chart of accounts. You configure account determination separately for each chart of
accounts.

The valuation area is the level at which materials are valuated.
This corresponds either to a certain plant or to all plants belonging to a company code.

If you have set the valuation level at company code level, G/L accounts can not be assigned
according to plant.

The valuation grouping code is a tool that enables you to assign G/L accounts with a minimum of
effort. You assign valuation areas (in this case company codes) that are to be treated in the same way
in terms of account assignment to the same valuation grouping code. By using the same chart of
accounts, the assignment of different valuation grouping codes to two valuation areas (in this case
company codes) allows a different G/L account to be assigned to each valuation area (in this case
company code).

Valuation grouping codes either allow precise differentiation within a chart of accounts or
correspond to a single chart of accounts.

In the activity Define Valuation Control, you can activate the valuation grouping code.

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Case 2: Valuation area = Plant

Grouping of Organizational Levels (2)

Valuation

grouping

code

Company

code

Chart of

accounts

Plant

CAUS

3000

US01

3000

INT

2000

2100

0002

1000

0001

2000

2100

1000

2110

The valuation area is the level at which materials are valuated. This corresponds either to a certain
plant or to all plants belonging to a company code.

If you have set the valuation level at company code level, G/L accounts can also be assigned
according to plant.

The valuation grouping code is a tool that enables you to assign G/L accounts with a minimum of
effort. You assign valuation areas (in this case plants) that are to be treated in the same way in terms
of account assignment to the same valuation grouping code. By using the same chart of accounts, the
assignment of different valuation grouping codes to two valuation areas (in this case plants) allows a
different G/L account to be assigned to each valuation area (in this case plants).

Valuation grouping codes either allow precise differentiation within a chart of accounts or
correspond to a single chart of accounts.

In the activity Define Valuation Control, you can activate the valuation grouping code.

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Posting a goods issue for a
production order for raw
material MAT 1 in

plant 1000

400100 to 300010:

100.00

400110 to 300011:

100.00

Transaction

Posting record

Posting a goods issue for a
production order for raw
material MAT 1 in

plant 1100

Implementation: Example 1

The valuation grouping code must be activated.

Different valuation grouping codes are assigned to
plants 1000 and 1100.

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400

INT

Client C/accts

V class

Transaction

VBR

3000

GBB

0001

400 000

G/L acct CREDIT

G/L acct DEBIT

400

INT

---

3000

PRD

0001

231 000

281 000

400

INT

---

3000

WRX

0001

191 100

400

INT

---

3000

BSX

0001

300 000

Influencing factor: Material/Material Type

Valuation Class

Key for account determination that enables a differentiation for G/L account
assignment depending on the material

You assign materials to a valuation class for each valuation area on the
Accounting view.

You can use the assignment of allowed valuation classes to the material type
(indirectly) to enter restrictions.

The valuation class is a key for grouping materials that have the same account determination. If
different accounts are to be posted according to valuation class in a transaction, the account
determination for this transaction is to be set as dependent on the valuation class.

The allowed valuation classes depend on the material type. More than one valuation class can be
allowed for a material type.

More than one material type can be allowed for a valuation class.

The relationship between valuation classes and material types is established by the account category
reference. The account category reference is a compilation of valuation classes. A material type is
assigned to only one account category reference.

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Option 1

FERT

HIBE

ROH

Option 2

FERT

HIBE

ROH

Option 3

Mat. 2

ROH

Grouping of Materials

Mat. 5

Mat. 6

Mat. 3

Mat. 4

Mat. 1

Mat. 2

Acct 1

Mat. 5

Mat. 6

Mat. 3

Mat. 4

Mat. 1

Mat. 2

Acct 2

Acct 3

Acct 2

Acct 1

Mat. 1

Acct 2

You can configure the G/L account determination uniformly for all materials belonging to a material
type or even for several material types.

However, you can also define that the R/3 System is to determine different G/L accounts for
different materials belonging to a single material type.

You can also combine options two and three, that is:

Group several material types

Assign different G/L accounts to different materials within this group

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Material Type and Valuation Class

ROH

HIBE

PIPE

COMP

ERSA

HALB

FERT

PROC

0001

0003

0008

0009

3000

3001

3002

...

3040

7900

7910

7920

Account category

reference

Valuation class

Material type

The account category reference is the grouping term for account determination based on the material
type.

You can assign more than one valuation class to an account category reference.

You assign each material type that is subject to quantity-based and value-based inventory
management to an account category reference (mandatory).
When you maintain the accounting data for a material of this material type, you can choose one of
the valuation classes defined for the corresponding account category reference.
The R/3 System determines the G/L account for this material according to the settings for this
valuation class.

If a material is subject to split valuation, the R/3 System determines the account using the valuation
class for the valuation type record (see information later in this unit).

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Implementation: Example 2

Transaction

Posting record

Posting a goods issue for a
production order for

raw

material MAT 1

in plant 1000

Posting a goods issue for a
production order for

raw

material MAT 2

in plant 1000

Posting a goods issue for a
production order for

auxiliary

material MAT 3

in plant 1000

400100 to 300100:

100.00

400010 to 300000:

100.00

400020 to 300000:

100.00

You have allowed (at least) two valuation classes for material
type ROH. Materials MAT 1 and MAT 2 are assigned to
different valuation classes.

Auxiliary material MAT 3 is assigned to a different valuation
class (possibly with its own account category reference).

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400

INT

Client C/accts

V class

Transactn

VBR

3000

GBB

0001

400 000

G/L acct CREDIT

G/L acct DEBIT

400

INT

---

3000

PRD

0001

231 000

281 000

400

INT

---

3000

WRX

0001

191 100

400

INT

---

3000

BSX

0001

300 000

Influencing Factor: Business Transaction (1)

Transaction

Key for account determination that symbolizes the business transaction

Posting transactions for MM are fixed. You use the transaction key to control
if the R/3 System is to make a posting to a stock account, a price difference
account, a GR/IR clearing account, and so on.

In the R/3 System, posting transactions are defined for each transaction in Materials Management
that is relevant for Accounting. General posting records are assigned to each transaction or event in a
“value string”.

Instead of definite G/L account numbers, this value string contains transaction keys for the relevant
posting transaction. The first transaction key for a posting rule usually stands for the debit posting.

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G/L account number

Inventory

Management

Invoice

Verification

Posting string

for values

Transaction

Material

Account Determination Process in MM

300000

281000

BSX

PRD

The posting transactions for the transactions in Inventory Management and Invoice Verification that
are relevant for accounting are fixed. Posting records are assigned to each relevant movement type in
Inventory Management and to each transaction in Invoice Verification. These posting records are
generalized in a value string (posting rule). Instead of fixed G/L account numbers, this contains keys
for the respective posting transaction (such as BSX for a stock posting and PRD for a price
difference posting).

You do not need to define these transaction keys, the R/3 System determines them from the
transaction (in Invoice Verification) or from the movement type (in Inventory Management). You
only need to assign to each posting transaction the account to which it is posted.

You can see the assignments of value strings to goods movements and the breakdown of the value
string into transaction keys in Customizing for Inventory Management and Physical Inventory, but
you can not change them.

In Customizing for Valuation and Account Assignment, you specify G/L accounts for the various
posting transactions.

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Determining the Value String for Goods Movements

Input/

internal

Material

Input/

internal

Transaction

Purchase order

type/

internal

Acct assgt

category

Material type

Movement type

Value

update

Special stock

indicator

Movement

indicator

Inward

mvmt type

Consumption

indicator

Quantity

update

Value

string

Transaction
key

Transaction

key
used

Specific
process

The R/3 System automatically determines the value string assigned to a specific transaction. It
depends partly on entered parameters manually and partly on parameters derived internally by the
system.

The value string contains all posting transactions that are possible for a certain transaction. The
program decides which of these posting transactions lead to G/L account postings in individual
cases. You cannot define this in Customizing.

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Transaction

Posting record

Implementation: Example 3

Posting a

goods receipt for a

purchase order

for raw

material MAT 1 in plant 1000

Posting a

price change

for raw material MAT 1 in
plant 1000

300000 to 282000:

100.00

300000 to 191100:

100.00

The two transactions are assigned to different value strings
(WE01 and RE05).

Value string WE01, for the goods receipt for a purchase order
into stock, contains transactions BSX and WRX.
Value string RE05 contains transactions BSX and UMB.

The goods receipt posting in the example in the slide illustrates a receipt into stock for a purchase
order item of item category “standard” and not subject to account assignment. Value string WE01 is
assigned to this business transaction. The next slide contains the transaction key assigned to this
value string.

The transaction keys listed are:

BSX

For (all) postings to stock accounts

WRX

For postings to the GR/IR clearing account that result from goods receipts and invoice

receipts

UMB

For the offsetting entry for the price change (account for revaluation)

The documentation for the Customizing activity Configure Automatic Postings contains more
extensive information on all of the SAP transaction keys.

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WE01

Value Strings Example 1: WE01

BSX

WRX

PRD

KDM

EIN

BSV

FRL

FRN

BSX

EKG

UMB

In the standard system, value string WE01 is assigned to goods receipts (and also cancellations and
return deliveries) for Standard and Subcontracting purchase order items without account assignment
concerning valuated material into stock.

In the case of (valuated) goods receipts for purchase order items not subject to account assignment,
post the items to a stock account using the transaction key BSX and make an offsetting entry to a
GR/IR clearing account.

A price difference posting (transaction key PRD) is only used if the valuated material is subject to
standard price control and if the order price (or invoice price) is different from the standard price.

Transaction key KDM is required in Inventory Management for purchase orders in foreign
currencies because of differences in exchange rates between goods receipts and invoice receipts,
unless the material can not be debited or credited because it is subject to standard price control.

The transaction keys EIN and EKG (and possibly FRE – see account determination for delivery
costs) are only used in company codes where purchase account management is active (as required in
France and Belgium for example).

The transaction keys BSV, FRL, and FRN are only used for the Subcontracting item category.

The explanations for transaction key BSX and transaction key UMB can be found on the next slide.

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Value Strings Example 2: WA14

BSX

PRD

BSX

UMB

WA14

Value string WA14 is defined for deliveries without charge (movement type 511).

The following scenarios are possible:

Delivery without charge for material subject to moving average price control

→ No accounting document

Delivery without charge for material subject to standard price control (and if the posting date is in

the previous period – standard price in the posting period = standard price in the current period)

→ Inventory posting (receipt at standard price) and offsetting entry to price differences account

Delivery without charge for material subject to standard price control, with posting date in the

previous period and the standard price in the posting period is different to the standard price in the
current period

→ Inventory posting (receipt at standard price) and offsetting entry to price differences account
(posting in the previous period)

→ Stock correction posting and Revenue/expense from revaluation (posting in the current period)

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BSX

GBB

PRD

BSX

UMB

WA01

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Value Strings Example 3: WA01

In the standard system, value string WA01 is assigned to goods issues and other goods receipts. The
R/3 System uses an additional influencing factor, account grouping, to differentiate further between
the various movements during account determination.

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400

INT

Client C/accts

V class

Transaction

VBR

3000

GBB

0001

400 000

G/L acct CREDIT

G/L acct DEBIT

400

INT

---

3000

PRD

0001

231 000

281 000

400

INT

---

3000

WRX

0001

191 100

400

INT

---

3000

BSX

0001

300 000

Influencing Factor: Business Transaction (2)

Account Grouping

Key for account determination that enables a G/L account assignment
differentiation for the offsetting entry for an inventory posting (transaction BSX)
and possibly other transactions

Depending on the movement type and the special stock indicator, you can assign
an account grouping (any account grouping) for individual transactions (such as
GBB, PRD, ...).

Since you use the posting transaction Offsetting entry for inventory posting for various transactions
(such as goods issue, scrap, physical inventory), and these transactions should be assigned to
different accounts (such as consumption accounts, scrap accounts, expense/revenue from physical
inventory differences), it is essential to subdivide the posting transaction according to another key -
the account grouping.

Account grouping is a key that allows you to subdivide number assignments for each transaction key
in account determination.

In Materials Management in the standard system, account grouping is only active for transaction key
GBB (Offsetting entry for inventory posting).

You assign an account grouping to each movement type in Inventory Management that uses the
posting transaction Offsetting entry for inventory posting.

As well as the Offsetting entry for inventory posting, you can also use account grouping for other
transactions (such as price differences) for further differentiation of account number assignments,
depending on the movement type, if required in your company.

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Example

Principle

Value string

Account grouping

Transaction 1

Transaction n

Goods issue

cost center

BSX GBB PRD BSX UMB

Transaction Keys and Account Grouping

WA01

VBR

Transaction in

Inventory

Management

or Invoice

Verification

PRA

The value strings contain keys for the posting transactions that can lead to G/L account updates in
the case of a posting relevant for Accounting. SAP predefines these value strings.

You can configure the automatic postings depending on the other influencing variables for each of
these posting transactions.

You can differentiate between certain posting transactions on a transaction-specific basis using an
account grouping code.

You can change the account grouping for transactions in Inventory Management, depending on the
movement type and other indicators (for example, special stock indicators).

The account grouping cannot be changed for transactions in Invoice Verification

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Implementation: Example 4

Transaction

Posting record

Posting a

goods issue for a

production order

for raw

material MAT 1 in plant 1000

400010 to 300000:

100.00

Posting a

goods issue to scrap

for raw material MAT 1
in plant 1000

Posting a

physical inventory

difference (goods issue)

for raw

material MAT 1 in plant 1000

233000 to 300000:

100.00

400001 to 300000:

100.00

Mvmt type 261

Acct grp VBR

Mvmt type 551

Acct grp VNG

Mvmt type 702

Acct grp INV

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Business
transaction

Valuation class

Account grouping

Organizational
structure

Material

Goods movement/

Invoice verification

Value string

Transaction key

Value/quantity

update

Material type

Accounting data

for valuation area

Company code

Plant/

Valuation area

Chart of accounts

Valuation

grouping

code

Influencing Factors: Summary

The settings for automatic postings depend on the following system parameters:

Chart of accounts used for the company code

Valuation grouping code used for the plant or company code

Valuation class used for the material

Transaction key from the value string, possibly with account grouping

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SAP AG 1999

Transaction

Valuation

class

Chart of accounts

Valuation

grouping

code

Account

grouping

G/L account

(debit/credit)

Rules: Influencing
factor relevant?

G/L Account Number Assignment

You can use the rules to define if the configuration of automatic postings for a posting transaction
depends on the following influencing factors:

Valuation grouping code

Account grouping (not possible for every transaction key)

Valuation class

You use another rule to define for each posting transaction if different G/L accounts can be assigned
for debit and credit postings (meaningless for stock accounts).

In addition, you assign the posting keys for the debit and credit postings for each posting transaction.

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Plant

Material/

Valuation class

Movement type/

Transaction

Selection of:

Display of possible
posting lines and
account numbers

Simulation

The simulation that you can call up in the Configure Automatic Postings activity shows you the G/L
accounts assigned according to:

• The material or valuation class specified

• The plant specified

• The Inventory Management or Invoice Verification transaction specified

You can choose between:

• Material number input and valuation class input (input mode)

• Inventory Management or Invoice Verification transactions (application area)

Additionally, the SAP system can check whether the assigned accounts actually exist depending on
your settings when you call up the simulation function.

During the simulation, all transaction keys for the relevant value string are taken into account,
irrespective of whether or not they have any significance to your company code transaction (for
example, EIN, EKG, FRL).

In the simulation, you can check the compatibility of the field selection for the selected movement
type and the field selection for the assigned accounts (report RM07CUFA).
Warning: The basis for validity is the account for the offsetting entry.

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Example: Accounts for Delivery Costs

Business process:

Goods receipt for
purchase order to
stock with planned
costs for freight

Accounting document:

Item

Acct no.

Amount

89 300

000

120.00

191 100

100.00-

192 100

20.00-

Item

Acct no.

Amount

Vendor

22.00-

192 100

20.00

154 000

2.00

(*)

Invoice for the
freight costs planned
in the purchase
order

You can plan delivery costs in the purchasing documents. You can use various condition types for
this (such as FRA1, FRB1, FRC1).

In Customizing for Purchasing, the R/3 System is configured to post planned delivery costs to a
separate account (clearing account or provision account) for these condition types.

You clear the posting on this clearing account or provision account when you enter the invoice for
the planned delivery costs.

In the incoming invoice posting, the tax rate used for the input tax is 10% (*).

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Condition
type: FRA1

Purchase order

CTyp Description . . . AcctKy Accrls
PB00 . . . . . .
. . .
FRA1 Freight % . . . FRE FR1
. . .
FRA2 Freight % . . . FRE FR2

Calculation schema

Transaction key

for account determination

for delivery costs

Transaction key

for freight purchase account

Determining the Accounts for Delivery Costs

The transaction keys for delivery cost postings come from the Purchasing calculation schema, not
from the value string.

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Default Account in Purchasing

Account assignment: item

G/L account

400 000

...

Cost center

Item list

Item

Material

Quantity

....

.........

....

.........

....

.........

....

.........

Account assignment: item

G/L account

415 000

...

Cost center

The system can propose an account
depending on the account assignment
category.

The system uses the account grouping
for the account assignment category to
determine this account.

The R/3 System uses transaction key GBB and the account grouping for the account assignment
category to determine the default account.

In the case of items with account assignment that have a material master record, the R/3 System uses
the valuation class on the accounting view.
In the case of items with account assignment that do not have a material master record, the R/3
System uses the valuation class for the material group (see the next slide) or an entry in the account
determination table without a valuation class.

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Default Accounts By Material Groups

Account assignment: item

G/L account

400 000

...

Cost center

Item list

Item

Short text

Material group

....

.........

.... K

....

.........

006

.... X

....

.........

007

....

.........

Account assignment: item

G/L account

415 000

...

Cost center

The system can propose an account for
purchases without a material master
record, depending on the material
group.

The system uses the valuation class for
the material group to determine this
account.

The R/3 System uses transaction key GBB and the account grouping for the account assignment
category to determine the default account.

In Customizing for Purchasing, you can assign a valuation class to the individual material groups in
Entry Aids for Items Without a Material Master.

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Account Determination Wizard

Finish activity

or cancel it?

Maintain

MM transactions

Maintain

debit/credit

rules

Maintain

stock accounts

Maintain

valuation

classes

Assign

chart of accounts

Assign

plants

to groups

Different

stock accounts

Investigate different

material types

Select

account postings

Purchase account

management for

each company code

Activate

purchase account

management

Choose

material types

to be used

Prerequisites

Greeting

The wizard provides you with the necessary support to set up the accounts for your postings in
Materials Management quickly and easily.

Using the account determination wizard, you can quickly make the system settings for automatic
postings by answering the wizard’s questions. You can call up additional information by selecting
About Recommendations and About R/3 Significance. Depending on the answers you give, the R/3
System calls up the relevant Customizing tables.

With the exception of a few restrictions (which are explained in the wizard), you can use the wizard
to call up the following functions:

Display or maintain company codes, plants, and material types (prerequisite)

Select the material types to be used

Configure purchase account management (only required for certain countries, such as France,

Belgium, and Spain)

Group valuation areas

Define rules for stock postings and other postings

Define valuation classes

Assign stock accounts

Assign the other G/L accounts depending on the business transaction involved

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Goods receipt

Document type

Description

Document Types for Accounting Documents

Required during document entry

Number range

Reversal document type __
Authorization groups ____

Properties

Assets
Customer

Vendor

Material

G/L account

Account types allowed

Net document type
Customer/vendor check

Negative postings allowed

Inter-company postings

G/L account

Trading partner can be entered
SAP billing document
Doc. type for subseq. adjust.

Control

Special usage

Default values

Joint venture

The document type is a two-character alphanumeric code that provides a system for the filing of
documents.

You assign one number range to each document type.

You select account types that may be used with the document type when entering documents.

By assigning an authorization group, you can make the document type accessible only to certain
users.

The document type determines whether net posting is defined for the documents (for example,
standard document type RN for “Net invoice receipt” and WN for “Net goods receipt”).

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1000

1200

Company code

Number range

Valid until
Interval
Number level
External

Materials Management

transaction

Number Assignment for Accounting Docs from MM

Doc. type

You can change the accounting document type assigned to an MM transaction. However, the defined
document type must allow the account types required for the transaction (for example, A = Asset, M
= Material, S = G/L account).

The number assignment is configured for each company code and can be linked to the fiscal year. No
buffer is used in the numbering of accounting documents so that numbers are assigned without any
gaps.

The number range defines:

⌧

Whether number assignment is external or internal (in the case of goods movements, only internal

number assignment is possible)

The interval from which the number is assigned.

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Valuation and Account Assignment: Summary

You are now able to:

List the organizational levels that are important for
material valuation

List the influencing factors and their grouping
characteristics, upon which the settings for
automatic postings depend

Outline the account determination process

Configure account determination for certain
Materials Management transactions

Use the simulation function

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Valuation and Account Assignment

Exercises

Unit: Valuation and Account Assignment
Topic: Influence of Valuation Level and Valuation

Area

At the end of this exercise, you will be able to:
• Determine the valuation level
• Configure valuation control
• Group the valuation areas

As subproject leader for the Logistics applications, you are also
responsible for the account determination settings. You must
ensure that the G/L accounts that Accounting predefines for you in
accordance with the template are assigned for automatic postings.
Your first consideration should be the organizational structure for
automatic postings.

1-1 Valuation

Level

During consultation on the modeling of the organizational structure, the following
statements were made. Decide whether they are true or false and give reasons for
your answers.
1-1-1

You can change material valuation levels in the production system as

often as you want.
______________________________________________________
______________________________________________________

1-1-2

You must set material valuation at company code level if you are using

the component Production Planning (PP).
______________________________________________________
______________________________________________________

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1-2 Influencing

Factor

“Organizational Level”

1-2-1

Decide whether the following statement is true or false and give reasons

for your answer.
Account determination is always done on a plant-specific basis.
______________________________________________________
______________________________________________________

1-2-2

Decide whether the following statement is true or false and give reasons

for your answer.
You can assign only one chart of accounts for each company code.
______________________________________________________
______________________________________________________

1-2-3 Explain the concept of the valuation grouping code and its use.

______________________________________________________
______________________________________________________

1-3 Customizing

Settings

1-3-1 Find out if the valuation level in the training system is set at company code

level or plant level.

What consequences does this have?
Which valuation area is assigned to plant 1000?
______________________________________________________
______________________________________________________

1-3-2 Find out which chart of account is used in company code 1000.

______________________________________________________

1-3-3 Find out if the valuation grouping code is active in the training system.

What consequences does this have?

______________________________________________________
______________________________________________________

1-3-4 Which valuation grouping code is assigned to valuation area 1000? Write

down this valuation grouping code.

Valuation area 1000: ____________________________________________

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1-3-5 Is this valuation grouping code assigned to other valuation areas as well?

What is the result of this?

______________________________________________________
______________________________________________________

1-3-6 What do you do if, for your new plant TR##, you want to use:

a) The same G/L account assignment as for plant 1000?
______________________________________________________
______________________________________________________

b) A different G/L account assignment than that used for plant 1000 for selected
business transactions?
______________________________________________________
______________________________________________________

1-3-7 Define a new valuation grouping code for your new plant TR##. Use the

valuation grouping code BM##.

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Exercises

Unit: Valuation and Account Assignment
Topic: Influence of Material and Material Type

At the end of this exercise, you will be able to:
• Check the grouping of material types for account

determination and the valuation classes assigned

• Set up new account category references and valuation classes

for new material types

After considering the organizational structure for automatic
postings, you are now going to establish the extent to which you
need to group the various material types and material master
records to implement the demands of Accounting and Cost
Accounting.

2-1

Account Category Reference and Valuation Class
2-1-1

Write down the account category references assigned in the training

system and the permitted valuation classes for the following material types.

Material

type

Account category
reference

Permitted valuation
classes

ROH

FERT

HALB

NLAG

2-1-2

Is it possible to use these valuation classes for materials belonging to

other material types as well?
______________________________________________________
______________________________________________________

2-1-3

Can you assign several account category references to one material

type?
______________________________________________________
______________________________________________________

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2-1-4

Can you assign several material types to one account category

reference?
______________________________________________________
______________________________________________________

2-1-5

To create the entire value flow concept, you need to train the subproject

team members for the Logistics applications and the Financial Accounting
applications. So that they understand the context of account determination, you
must explain the terms “account category reference” and “valuation class” and get
the team to visualize them:
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________

2-2

New Valuation Class
2-2-1

What do you need to do, when you want to use a separate consumption

account to manage the costs for goods issues (to cost centers or for production
orders) for materials belonging to your material type GR##? Write down the steps
required to do this.
______________________________________________________
______________________________________________________
______________________________________________________

2-2-2

How can you ensure that this new valuation class, BK##, can only be

used for materials belonging to your material type GR##?
______________________________________________________
______________________________________________________
______________________________________________________

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2-2-3

Configure this option by defining a new account category reference

AR##. For this new account category reference, define a new valuation class
BK##. By assigning your material type GR## to this account category reference
AR##, you are limiting materials with your material type GR## to the new
valuation class BK##.
2-2-4

Test your settings by creating a material using your material type GR##

with

Basic data 1, Purchasing

and

Accounting 1

views for plant 1000 (price

control S, valuation price 10.00).

Note: You will have to maintaint the

Old material number

field as this was set as a required field for material type
GR## in previous exercises.

Does the system propose the new valuation class, BK##? Why/why not?
______________________________________________________
______________________________________________________
______________________________________________________

Material number: _______________________________________

Add the

Purchasing

and

Accounting

views to this material master for plant TR##.

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Exercises

Unit: Valuation and Account Assignment
Topic: Check Settings for Account

Determination

At the end of this exercise, you will be able to:
• Check the rules that define the various dependencies in account

determination

• Determine the G/L accounts assigned to individual transactions

and assign new G/L accounts

• Use the simulation function to check the settings for automatic

postings

Before you make the settings for automatic postings in your
system, you want to use an example of an accounting transaction –
for plant 1000 in the IDES System, for example – to clarify for
yourself the navigation within the account determination process.

3-1

Transaction/Event Keys and the Rules Governing Them
3-1-1

To post a valuated goods receipt for a purchase order into stock, you

require account number assignments for the following transactions:

- Inventory posting (BSX)
- Price differences (PRD)
- GR/IR clearing (WRX)

Display the rules for these three transactions for Chart of Accounts INT. DO NOT
change any of the rules. Which dependencies are there for these transactions in
company code 1000?

BSX
________________________________________________
PRD
________________________________________________
WRX
________________________________________________

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3-1-2

Determine which G/L accounts are assigned to these transactions for

goods movements in plant 1000. Enter the G/L account numbers in the table
below.

Account for transaction

Stock

account

Price differences

DEBIT/CREDIT

GR/IR clearing
account

Valuation
class

BSX PRD WRX

3000

3001

3030

7900

3-1-3

Can you immediately post a goods receipt for a purchase order into

stock using the material you created in the last exercise (material type GR##)?
Why/why not?
______________________________________________________
______________________________________________________

3-1-4

Assign the same G/L accounts to your new valuation class BK## in

plant 1000 as are assigned to valuation class 3000 for automatic postings for the
following transactions:

- Inventory

posting (BSX)

- Price

differences (PRD)

- GR/IR

clearing

(WRX)

Can you copy existing entries for this?

______________________________________________________
______________________________________________________

3-1-5

Use the simulation function to see if the same accounts are used for a

goods receipt for a purchase order into stock in plant 1000 for material T-T1##
and for your material from the last exercise, question 2-2-4.
______________________________________________________
______________________________________________________

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3-1-6

Verify that the system has carried out the goods receipt posting

correctly. To do this, create a standard purchase order without account assignment
for the material created in exercise 2-2-4. This material should be assigned to
valuation class BK##. User vendor T-L20A##, the purchasing organization IDES
Deutschland (1000), purchasing group L##, plant 1000. Order a quantity of 10 for
11 UNI each. Use today’s date as the delivery date.

Purchase order number: ______________________________________

Next, post the goods receipt into stock using movement type 101, storage
location 0001.
Material document number: ___________________________________

From the financial accounting document for the goods receipt, verify the
account numbers determined through automatic account determination are
identical to those you entered in 3-1-4.

Inventory posting: ______________________________________
Price differences: ______________________________________
GR/IR clearing: ______________________________________

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Exercises

Unit: Valuation and Account Assignment
Topic: Business

Transaction

At the end of this exercise, you will be able to:
• Establish the account groupings that play a role in a business

transaction in Inventory Management

• Check which G/L accounts are assigned for which goods

movements (goods issues, other receipts)

While checking the different business transactions in the IDES
system by posting various goods withdrawals, you become aware
that not every goods issue posting for your demonstration
material is updated on the same consumption account. You want
to analyze more closely the options for making the assignment to
different accounts, depending on the movement type.

4-1 Account

Grouping

4-1-1

In contrast to the postings to a stock account for issues and receipts,

which are clearly defined from a business viewpoint, the offsetting entries can be
posted to various expense and revenue accounts. How do you implement this in the
SAP System?
______________________________________________________
______________________________________________________
______________________________________________________
______________________________________________________

4-1-2

Which account grouping does the system use for goods issues to a cost

center? Here you should note only goods withdrawals from the company's own
valuated stock (the indicators for value and quantity update are set, and there is no
special stock indicator).
______________________________________________________

4-1-3

For goods issues in plant 1000 using movement type 201 with value and

quantity updating active and no special stock indicator, assign consumption account
400550 for both debit and credit postings for materials belonging to valuation class
BK##. This entry is for the GBB offsetting posting, using account grouping VBR.

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4-1-4

Check the account determination using the simulation function for

posting a goods issue to a cost center for your material (created in 2-2-4) in plant
1000.
Inventory posting: ______________________________________
Offsetting entry: ______________________________________

4-1-5

Extend your purchase order from the last exercise by adding your

material (created in 2-2-4) with valuation class BK##. Use the standard item
category and account assignment category K. Use cost center 1000.
Does the system propose a G/L account for the consumption posting?
______________________________________________________
______________________________________________________

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Exercises

Unit: Valuation and Account Assignment
Topic: Set Up Account Determination for a

New Valuation Area

At the end of this exercise, you will be able to:
• Configure and check the account determination for a new plant

Based on your analyses, your company has decided to assign
different G/L accounts for various transactions in plant TR## to
those for the same transactions in plant 1000.
You have already prepared for this by assigning a separate
valuation grouping code, BM##, to your plant TR##. However,
no G/L accounts are assigned for your valuation grouping code
yet.
Of course, you have to check and configure all the transactions in
your project, but you will only do this for a few transactions here.

5-1

Account Determination for a New Plant

In plant TR##, the system updates the following G/L accounts during the

transactions dealt with in exercise 3 (BSX, PRD, WRX):

Account for transaction

Valuation
class

Stock account

Price differences

DEBIT/CREDIT

GR/IR clearing
account

3000

300550

231550 / 281550

191100

BK##

300550

231550 / 281550

191100

7900

790550

231500 / 281500

191100

5-1-1

How can you configure the account determination for plant TR## for

the transactions of inventory posting, price differences, and GR/IR clearing without
changing the account determination for plant 1000.
______________________________________________________
______________________________________________________

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5-1-2

Configure the account determination for plant TR## for the transactions

inventory posting, price differences and GR/IR clearing, using the GL accounts
listed in 5-1.

5-1-3

To check these settings, simulate a goods receipt for a purchase order

into stock in plant TR## with the three valuation classes specified.
Note only the three transactions specified, BSX, PRD, and WRX, and ignore the
other transactions that are displayed.
Does the program find the accounts specified in activity 5-1 for the three
transactions?

5-1-4 Extend

material

T-T1## and, if you have not done so already, and your

material with valuation class BK## (created in 2-2-4) by the views

Purchasing

and

Accounting 1

for plant TR## (price control S, valuation price 10.00

respectively).

5-1-5

Extend your purchase order (created in 3-1-6) by a standard item

without account assignment for both your material (created in 2-2-4) and the
material T-T1##, both for plant TR##. Order a quantity of 10 each, with a
purchase order price of 12.00 each.

Purchase order number: _______________________________________

Post the goods receipt for the open purchase order items. Display the material
document and the accounting document.
Material document number: ___________________________________
Verify the account numbers determined for these items are identical to those you
entered in 5-1-2.
______________________________________________________
______________________________________________________
______________________________________________________

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Valuation and Account Assignment

Solutions

Unit: Valuation and Account Assignment
Topic: Influence of Valuation Level and

Valuation Area

1-1 Valuation

Level

1-1-1 False, since this could lead to inconsistencies, or you might have to

“convert” material accounting data and documents, which is a time-
consuming task.

1-1-2 False, the use of Production Planning requires the valuation area to be set at

the plant level.

1-2 Influencing

Factor

“Organizational Level”

1-2-1 False, since you can only assign the accounts on a plant-specific basis if the

following conditions are met:
- The valuation level is the plant.
- The valuation grouping code is activated.
- A valuation grouping code is assigned to each plant.

1-2-2 True, a company code can only be assigned to one chart of account.
1-2-3 The valuation grouping code is used for valuation-area-specific

differentiation during automatic account determination. At the same time, it
allows you to arrange and group together valuation areas for account
determination and General Ledger account assignment.

1-3 Customizing

Settings

1-3-1 Choose

Enterprise Structure

→ Definition → Logistics – General →

Define Valuation Level

The valuation level is defined at plant level and cannot be changed again.
This means that material valuation is plant-specific, therefore account
determination can be configured on a plant-specific basis.
The valuation area key is always the same as the plant key.
Plant 1000 is

Valuation area 1000

1-3-2 Choose SAP Reference IMG

Financial Accounting

→ Financial Accounting Global Settings →

Company Code

→ Enter Global Parameters

Select company code 1000

Choose

Details

Company code 1000 uses chart of accounts INT.

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1-3-3 Choose

Materials Management

→ Valuation and Account Assignment

→ Account Determination → Account Determination Without Wizard

→ Define Valuation Control

Yes the grouping code is active. Therefore a valuation grouping code must
be assigned to each valuation area, that is, each plant in the training client.

1-3-4 Choose

Materials Management

→ Valuation and Account Assignment

→ Account Determination → Account Determination Without Wizard

→ Group Together Valuation Areas

Valuation area 1000 is assigned to valuation grouping code 0001

1-3-5 Yes, for example, valuation areas (plants) 1100, 1200 ... The same account

number assignments apply to these valuation areas (plants), as well.

1-3-6 a) You must assign valuation grouping code 0001 to plant TR##.

b) You must assign a different, separate new valuation grouping code to

plant TR##.

1-3-7

Materials Management

→ Valuation and Account Assignment →

Account Determination

→ Account Determination Without Wizard →

Group Together Valuation Areas

Assign the valuation grouping code BM## to Plant TR##.

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Solutions

Unit: Valuation and Account Assignment
Topic: Influence of Material and Material Type

2-1

Account Category Reference and Valuation Class

2-1-1 Choose

Materials Management

→ Valuation and Account Assignment

→ Account Determination → Account Determination Without Wizard

→ Define Valuation Classes

To determine the account category reference assigned to each material type:
Select Material type/account category reference
To determine the permitted valuation classes for each account category
reference:
Select Valuation class

Material

type

Account category
reference

Permitted valuation
classes

ROH

0001

3000, 3001, 3002, 3003

FERT

0009

7920

HALB

0008

7900,

7910

NLAG

____

2-1-2 Yes, as long as the other material types are assigned to the same account

category reference.

2-1-3 No, a material type can only be assigned to one account category reference.
2-1-4 Yes, it is possible to assigned multiple material types to the same account

category reference.

2-1-5 Explain the terms account category reference and valuation class.

Materials Management

→ Valuation and Account Assignment →

Account Determination

→ Account Determination Without Wizard →

Define valuation classes

For detailed information, call up the documentation on this activity.

The account category reference is used to simplify the assignment of
permitted valuation classes to the material type. This provides the ‘bridge’
between the material type and the allowed valuation classes for the material
type.

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The valuation class enables assignment to accounts on a basis specific to the
material type and material. Along with other factors, the valuation class
determines the G/L accounts to be updated as a result of a valuation-relevant
transaction (for example, a goods movement).

2-2

New Valuation Class
2-2-1 You need to define separate valuation classes for the materials of material

type GR##.

There are two options for defining this.

1. Define a new valuation class and assign that to the existing account

category reference 0001 (for raw materials, as an example). Since this
account category reference is also assigned to the new material type, the
new valuation class will be available for entry in the accounting view.
However, the selection of this new valuation class in the accounting
view of the material master record will have to be managed
administratively, since using this option, there are multiple valuation
classes available for the account category reference 0001.

2. To ensure that only this new valuation class is available for entry in the

accounting view for this material type, it would be necessary to create a
new account category reference. Next, create a new valuation class, and
assign it to the new account category reference. Lastly, assign this new
account category reference to the material type GR##.
Using this option, it will be mandatory for any material assigned to the
material type GR## to use the new valuation class.
In either option, you assign the G/L accounts depending on the new
valuation class.

2-2-2 You can only implement this by using a separate account category reference

(option 2).

2-2-3

Materials Management

→ Valuation and Account Assignment →

Account Determination

→ Account Determination Without Wizard →

Define Valuation Classes

Create a separate account category reference for material type GR##

Select Account category reference
Create a new entry AR##, and provide a description.

To define the new valuation class:
Select Valuation class

Create a new entry BK##, that is assigned to account category reference
AR##.

To assign the new account category reference AR## to the material type
GR##:
Select Material type/account category reference

TSCM52

22-61

For the material type GR##, replace the account category reference 0001
with AR##.

2-2-4 Test your settings.

Application:

Favorites

→ Material master → Material → Create (general) →

Immediately

If you have defined your own account category reference and assigned your
material type, then the system suggests the only permitted valuation class
immediately, BK##.

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22-62

Solutions

Unit: Valuation and Account Assignment
Topic: Check Settings for Account Determination

3-1

Transaction/Event Keys and the Rules Governing Them

3-1-1 Choose

Materials Management

→ Valuation and Account Assignment

→ Account Determination → Account Determination Without Wizard

→ Configure Automatic Postings

Cancel the pop up window

Select

Account Assignment

Choose the transaction

If necessary, enter the chart of accounts INT

Select

Rules

DO NOT CHANGE THE RULES

BSX

→ Dependent on valuation grouping code (modif.) and
valuation

class

PRD

→ Dependent on valuation grouping code (modif.), valuation

class, and debit/credit

WRX

→ Dependent on the valuation grouping code (modif.) only

3-1-2 To determine which accounts are updated for goods movements in plant

1000, you must first determine the valuation grouping code for plant 1000.
The valuation grouping code for plant 1000 was determined in exercise 1 to
be valuation grouping code 0001.

Materials Management

→ Valuation and Account Assignment →

Account Determination

→ Account Determination Without Wizard →

Group Together Valuation Areas

Next, determine the accounts that are defined for these three transactions for
valuation grouping code 0001.

Materials Management

→ Valuation and Account Assignment →

Account Determination

→ Account Determination Without Wizard →

Configure Automatic Postings

Cancel the pop up window
Select Account Assignment

TSCM52

22-63

Choose the transaction, and record the accounts for valuation classes 3000,
3001, 3030 and 7900.

Account for transaction

Valuation
class

Stock account

BSX

Price differences

DEBIT/CREDIT

PRD

GR/IR clearing
account
WRX

3000

300000

231000 / 281000

191100

3001

300010

231000 / 281000

191100

3030

303000

231000 / 281000

191100

7900

790000

231500 / 281500

191100

3-1-3 No, since no stock account is assigned for valuation class BK##.

3-1-4 You can copy all of the entries for a chart of accounts by using Edit

→

Copy....
You can copy individual items (based on your cursor position) using Copy
Ctrl+F5 on the tool bar.

Materials Management

→ Valuation and Account Assignment →

Account Determination

→ Account Determination Without Wizard →

Configure Automatic Postings

Cancel the pop up window
Select Account Assignment
Choose transaction BSX
Select valuation modification 0001, valuation class 3000.
Select Copy
A new line is created. Replace the valuation class with BK##
Save
Repeat this procedure for transaction PRD.
For transaction WRX, an additional entry is NOT required, since the rule for
the account determination is only based on the valuation grouping code. For
this financial transaction, the valuation class is not a key to the GL account
determination.

3-1-5 Choose

Materials Management

→ Valuation and Account Assignment

→ Account Determination → Account Determination Without Wizard

→ Configure Automatic Postings

Cancel the pop up window

Select

Simulation

Enter the plant and the material number, choose GR goods receipt.
Choose Account assignments.

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22-64

3-1-6 Create a purchase order and a goods receipt to verify the account

determination for valuation class BK##.

Favorites

→ Purchasing → Purchase order → Create →

Vendor/supplying plant known

Logistics

→ Materials Management → Purchasing

→ Purchase Order → Follow On Functions → Goods Receipt

Logistics

→ Materials Management → Purchasing → Purchase Order

→ Follow On Functions → Goods Receipt

Choose

Display

Select the previous GR doucment
Choose

Doc. Info

Choose

Fi docmts

Inventory

posting:

—

300000

Price differences: —

231000 or 281000

GR/IR clearing: —

191100

TSCM52

22-65

Solutions

Unit: Valuation and Account Assignment
Topic: Business Transaction

4-1 Account

Grouping

4-1-1 For the transaction Offsetting entry for inventory posting, the accounts are

assigned depending on the account grouping. You assign the account
grouping to the movement types.

4-1-2 Choose

Materials Management

→ Valuation and Account Assignment

→ Account Determination → Account Determination Without Wizard

→ Define Account Grouping for Movement Types

The movement type for a goods issue to a cost center is 201. Locate the

movement type 201, with quantity and value updating selected without a
special stock indicator. The account grouping for the offsetting entry
(GBB) is VBR.

4-1-3 Choose

Materials Management

→ Valuation and Account Assignment

→ Account Determination → Account Determination Without Wizard

→ Configure Automatic Postings

Cancel the pop up window
Select Account Assignment
Choose transaction GBB
Select New entries
Create a new entry for valuation modification 0001, accounting grouping
VBR, valuation class BK## and account 400550 for both the debit and
credit.
Save

4-1-4 Simulate your changes.

Materials Management

→ Valuation and Account Assignment →

Account Determination

→ Account Determination Without Wizard →

Configure Automatic Postings

Cancel the pop up window

Select

Simulation

Enter the plant and the material number
Enter movement type 201
Select Enter
Choose GI for cost center

TSCM52

22-66

Choose Account assignments.
Inventory posting (BSX) 300000
Offsetting entry (GBB) 400550.

4-1-5 Extend your previous PO, and use the account assignment category K for

your material.

Logistics

→ Materials management → Purchasing

Purchase order

→ Change

Enter an account assignment category K for your material

The G/L account default is 400550.

TSCM52

22-67

Solutions

Unit: Valuation and Account Assignment
Topic: Set Up Account Determination for a

New Valuation Area

5-1

Account Determination for a New Plant
5-1-1 Define a new valuation grouping code for assignment to plant (valuation

area) TR##. Leave plant 1000 assigned to valuation grouping code 0001.
These settings have already been made. Plant TR## is assigned to valuation
grouping code BM##. (Refer to exercise 1-3-7).

5-1-2 Choose

Materials Management

→ Valuation and Account Assignment

→ Account Determination → Account Determination Without Wizard

→ Configure Automatic Postings

Cancel the pop up window
Select Account Assignment
The assignment of G/L accounts for the transaction keys BSX, PRD and
WRX depend on this new valuation grouping code.
For transaction BSX, create 3 new entries for valuation grouping code
BM##, one for each valuation class: 3000, BK##, and 7900, using the listed
GL accounts from 5-1.
For transaction PRD, create 3 new entries for valuation grouping code
BM##, one for each valuation class: 3000, BK##, and 7900, using the debit
and credit GL accounts listed in 5-1.
For transaction WRX, only one new entry is required, since the rule for the
account determination is only based on valuation grouping code. Enter a
new entry for valuation grouping code BM##, using the GL account
identified in 5-1.

Do not change either the rules or the entries for valuation grouping code

0001!

5-1-3 Simulate your changes.

Materials Management

→ Valuation and Account Assignment →

Account Determination

→ Account Determination Without Wizard →

Configure Automatic Postings

Cancel the pop up window

Choose

Options

→ Simulation → Input mode

Change the input mode to valuation class
Select Simulation

TSCM52

22-68

Enter plant TR## and the valuation class 3000
Enter movement type 101
Select Enter
Choose GR goods receipt
Choose Account assignments.
Inventory posting (BSX) 300550
Price difference (PRD) 231550/281550
GR/IR clearing account (WRX) 191100
Overtype the valuation class to BK## and 7900 to display the accounts for
these valuation classes

5-1-4 Extend the material masters for T-T1## and your material of material type

GR## to plant TR##.

Favorites

→ Material master → Material → Create (general)→ Create

Immediately

5-1-5 Extend your purchase order and order both the T-T1## and your material of

material type GR## for plant TR##.

Logistics

→ Materials management → Purchasing

Purchase order

→ Change

Enter a goods receipt for the purchase order.

Logistics

→ Materials Management → Purchasing → Purchase Order

→ Follow On Functions → Goods Receipt

Display the accounting document for the goods receipt.

Logistics

→ Materials Management → Purchasing → Purchase Order

→ Follow On Functions → Goods Receipt

Choose

Display

Select the previous GR doucment
Choose

Doc. Info.

Choose

FI Docmts

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