: : Arts & Culture Network Program : :




















 





CULTURAL LINK PROGRAM COMPONENT - GUIDELINES

Al applications for the Cultural Link program competition should be submitted to the Arts and Culture coordinator in the respective national Soros foundations. The applications will be reviewed exclusively in procedure of competition. Proposals sent directly to the Program Director or the Program Manager will not be considered.
The national Soros foundation coordinators are the contact point for information and consultations about the principles, guidelines and deadlines of the Cultural Link program competition. The list of coordinators' addresses is:
http://www.batory.org.pl/art/coordinators.html


SUBMISSION OF PROPOSALS FOR CULTURAL LINK PROGRAM & REVIEW PROCESS

The national Soros foundations decide the internal organization of submitting and evaluating the project within their countries. All applications under the Cultural Link Program component will be reviewed by national experts and by the Assessment Team (an international advisory body).
The main criteria for evaluation are described in the strategy:
http://www.batory.org.pl/art/info.html
http://www.batory.org.pl/art/cultural-link/

Arts & Culture Network Program coordinators should submit any hosting project proposals to the Assessment Team a minimum of eight weeks before a project is due to begin. If a project involves only two countries, a minimum of six weeks is required.

APPLICATION FORM
(to be completed by potential organizers)

The description of the project proposal should be submitted by filling the necessary application form not exceeding 5 pages plus the budget.

In the first part of proposal general information should be provided, including an agenda if available. If the project participants have been selected, the selection criteria should be provided as well as contact information for the participants (address, phone or e-mail). If additional participants are to be recruited by other Soros foundations, it should be indicated.

GENERAL INFORMATION
Project name:
Dates:
Synopsis:
Location (full address):
Organizer (organization and contact person):
Hosting foundation/cultural coordinator (include preferred contact information):

Project description (300 words):
Please provide only important details: content; background; reasons for the project; expected results; aims and goals; expected participants (including those from host country and countries not included in the Cultural Link Program component, such as Western Europe or the Middle East); target audience; agenda, venue, plus any location details that may be significant.

Has the organizer previously applied to Arts&Culture Network Program? (if yes, provide project name, year of application and grant received).

List of participants:
Foundations invited to participate:
Have the participants been chosen in advance? If so, by whom? Please describe the selection process and enclose participants' complete contact information. Is the organizer searching for potential participants? Do the participants suggested by the participating foundation coordinator need to be approved by the organizer? Are there application forms? If so, please attach and describe the selection process, including the types of qualifications, specialization or expertise expected of participants, application deadlines and selection announcement date.
Please include travel arrangement information (such as visa requirements, travel restrictions, whether in-country transportation will be provided, whether participants will be met at the airport/station, and a brief description of the accommodation).

PRELIMINARY BUDGET INFORMATION (in US dollars)
Total budget for project (specify all the founders and their contribution):



Cultural Link Program component portion:
Number of participants
Cost per participant
Budget


Accommodation
Meals or per diem (please specify)
Facility rental
Translation
In-country travel
Administrative expenses of organizer to prepare project: telephone/fax, postage, preparation of project materials
Other (please specify)






Total preliminary budget (in dollars)

What are the invited participating foundations being asked to contribute financially? (air/bus/train travel, travel stipend, pocket money, per diem, visa, other).

Deadline for invited participating foundations to confirm participation:
Hosting Soros foundation program coordinator:
Date:

GUIDELINES FOR PARTICIPATING FOUNDATIONS
(to be filled by program coordinators at the national Soros foundations)

Please respond to each project announcement you receive by sending the completed project participation information to both the Arts & Culture Program coordinator at the hosting foundation and to the Arts & Culture Network Program Manager by the deadline stated on the announcement. If you choose not to participate, please inform us of your decision with a brief e-mail message - there is no need to send a project participation form in this case.
Please submit your participation information to Program Manager and to the hosting coordinator. Contact information for the hosting coordinator can be found on the announcement form. Please respond to all announcements promptly, keeping everyone involved up to date on any problems and solutions as they arise.

Project information for participating foundation

General information
Project, dates, location:
Host foundation:
Participating foundation/coordinator:
List participants whose expenses you will support: if there are pre-selected participants, the hosting foundation will be in touch with the organizers, who in turn will ask these participants to contact you. This will avoid your having to contact the participants. Please give the deadline by which you need the participants to contact you. If you choose to contact the participants yourself, please state.

Preliminary budget information
Please provide the financial information for the categories you were asked to support by the hosting foundation in the project announcement.




Number of participants
Cost per participant
Budget



Air travel
Bus/car travel
Travel stipend
Pocket money
Miscellaneous (please explain)






Total preliminary budget (in dollars)
Exchange rate

"Participating" program coordinator:
Date:

FINAL PROJECT AND BUDGET REPORTS

Please send, in English, the collected narrative reports and the budget reports of all projects you hosted and participated in during the specified period. You will not be able to receive your reimbursement without submitting these documents. The budget reports should be prepared in the same form as you submitted them in the application. The hosting or participating organization/individual should write the report based on the following questionnaire; however, this questionnaire is only a guideline, which you should feel free to modify so that it suits your needs. All reports should be sent to the program manager.

Questionnaire

1. Please relate any short-term effects you have observed a result of this grant, and please include comments on your progress in attaining the project's goal.
2. Describe how the project has worked to assist the organization in building a network, strengthening its ability to tour, communicate, and work with other organizations nationally and internationally.
3. What difficulties, if any, have you experienced in your project? Has it been necessary for you to rethink and/or redirect your work? If yes, how do you intend to do so?
4. How are your partners/the communities responding to this project?
5. Whom (what individuals/groups) did you address directly with this project?
6. Whom (what individuals/groups) did you assist indirectly with this project?
7. Has the project encouraged the initiation of any other ideas or projects?


Feel free to include any other information in your report you think is important.