Co-ordinating
Project Management
international Youth Projects
Frame Conditions1
Partner Idea / topic Team
People/group2 Type of programme3 Budget
Language Time & place ...
Managing International Youth Projects
Co-ordinator Youth leader/ Facilitators
Develop ideas Communication (with project co-
ordination, with other team
Find a partner
members)
Communication (between the part-
Preparation of the participants
ners, with project leader)
Planning the programme, ped-
Budget & Finances (Calculation, ap-
agogical concept
plications, ...)
Running the IYE
Organisation (accommodation, food,
insurance, visa, travel, materials, Evaluation & follow-up
money, programme, transfers, ...)
Public relations work
Documentation
Final reports (content, financial)
Theses
1. Tiredness: Many co-ordinators run out of energy already before
the youth exchange has started. ¾ of their time/energy is used for
organising and preparing the event, for the event itself there is not
many left.
2. 80/20- 80% of the energy is needed for 20% of the tasks;
Rule:
sometimes only 20% of the energy is needed for 80% of the tasks.
3. Pedagogical concept: Very important for the success of an inter-
national youth project is a pedagogical concept, which encloses
both the programme and the informal part of the encounter.
1
Who? what? with whom? when? where? how?
2
Countries, age, social background, etc.
3
Youth exchange, workcamp, (classical) encounter/exchange, study visit, formation, training, seminar, etc.