Release to Third Parties by Special Authorisation of Management only
Voyage Planning
1.	Purpose
	As with all in-company operations, ships' voyages are carefully planned. By creating controlled conditions the occurrence of errors / deficiencies during a voyage can largely be precluded.
2.	Application
	This Documented Procedure applies on all ships managed / operated by Schiffahrtskontor tom Wörden GmbH & Co. KG.
3.	Definitions and Abbreviations (refer to VA-001)
4.	Responsibility
	The Navigation Officer is responsible for drawing up the voyage plan. He works in close co-operation with the Chief Engineer with respect to technical details such as fuels etc.. The Master checks the voyage plan and initials it.

5.	Description of Routine
5.1	Planning a new voyage
	The Navigation Officer checks all information available on the sea area about to be sailed, from sources such as Nautical Almanacs Current Tables, Tide Tables Ice Charts Actual and Long-term Weather Reports Admiralty Charts Routeing Charts etc.
	From these a voyage plan is compiled which comprises the following data: Courses Waypoints Distances Transit Times References to the relevant Admiralty Charts and Publications Important Remarks
	Admiralty charts required for a specific voyage plan are laid out, and the courses and waypoints marked on them which are to be steered. At the same time charts are checked to make sure their status of revision is entirely up to date or corrected if need be; non-existent Admiralty charts must be ordered for delivery before a voyage commences.
	Where electronic navigation systems are used, these should be programmed accordingly, and tracks and maps drafted and stored. Reference is made to the stored data in the respective voyage plan. Attention should also be paid that the status of revision for the system in question is entirely up to date. Back-up copies of stored voyage plan data are made on external data media.
	The Master checks the voyage plan and initials it.
	Before a voyage commences those responsible should ensure that the ship's equipment and her fuels and lubricants are suitable and adequate for the planned voyage.
5.2	Planning a voyage which has already been undertaken regularly or several times
	Ships which run on regular lines repeatedly use the voyage plan already available. The plan is rechecked prior to the next voyage and corrected if need be. Otherwise procedure is carried out as described under Section 5.1.
5.3	Voyage planning by the Chief Engineer
	The Chief Engineer places all the necessary data required for engine department calculations at the Navigation Officer's disposal.
	The Navigation Officer places all planning data at the Chief Engineer's disposal, who, from these and actual stock available, then calculates requirements for equipment and fuels to be taken on board before a voyage commences, such as bunkers, lubricants etc.. In accordance with the valid Documented Procedures the Chief Engineer then orders the equipment and fuels required for delivery before a voyage.

6.	References and Remarks
6.1	Reference Documents
	SOLAS STCW 95 Schiffssicherheitsvorschriften Nautical Almanacs and other Publications
6.2	Bibliography
	None
6.3	Remarks
	None
7.	Documentation
	Voyage Plan Admiralty Charts Stored Data
8.	Revision of Documents
	Party responsible for the editorial revision of this procedure:
	Fleet Manager / Designated Person
9.	Distribution
	All Safety Management Manuals
	Additional Copies:
	none
10.	Attachments
	none

Procedure

Schiffahrtskontor tom Wörden GmbH & Co. KG Wilhelm-Schröder-Str. 3 D-21726 Oldendorf

VA-018

Revision 3

17.12.02

Page 1 of 2

Procedure

Reederei Heinz Corleis Kampweg 4a D-21706 Drochtersen

prepared: 20.09.02	approved: 20.09.02	released: 20.09.02	Revision 1
			Procedure No.: VA-018
M. Blohm	H.Corleis	H.Corleis	Page 1 of 2

---