Outlook Stationery - Letterheads and Templates using Signatures

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Stationery: how to create MS-Outlook letterheads and templates

Introduction

Despite the abundance of Outlook add-ons and plug-ins for adding letterheads and templates to your
emails, MS-Outlook by itself offers an easy way to create and use your own letterhead and message
templates. It may not be the way you imagined, but it works.

What's the point?

MS-Outlook offers two ways of creating message templates: using the Stationery feature or using
Signatures. However, by using Stationery templates you can not insert a picture as an image within the
template (not as a background picture), so you can only create templates with background images. As a
result you can't have a simple letterhead image and a default greetings text inserted into every outgoing
email.

TIP: you can use the Signature features to create email message templates or letterheads, although the
Signature function was not necessarily designed for letterheads.

How do I create my Outlook letterhead template?

The following steps explain how to create Microsoft Outlook letterhead templates, using MS-Outlook 2003.

●

Open MS-Outlook, open the menu "Tools->Options".

●

Select the "Mail Format" tab, then at the bottom of the window, click on "Signatures...".

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email address

Outlook Stationery - Letterheads and Templates using Signatures

●

Enter a name for your new template, then choose to start from a blank signature and click on "Next".

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Outlook Stationery - Letterheads and Templates using Signatures

●

If you wish to add a letterhead to your message template, then right click within the Signature text edit

area, then select "Insert Image...".

●

Browse to select the desired letterhead image, add an alternate text to it, modify the layout so the

alignment is set to "top", then click on "Ok". You can use any image editor to create a simple, nice looking
letterhead image.

●

If you wish to add a default text to each outgoing email, like a text signature or a default greeting

message, then add the text below the letterhead image, on the signature text edit area. You can also add a
link to your site, by selecting the text above which the link will apply, then right click and choose "Edit
Hyperlink".

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Outlook Stationery - Letterheads and Templates using Signatures

●

When you are done, click on "Finish".

●

This is how our new letterhead looks:

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Outlook Stationery - Letterheads and Templates using Signatures

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