GENESIS

Sapa internal
use only

5S

5S

How to get organised,

How to get organised,

and stay there!

and stay there!

GENESIS

Sapa internal
use only

5S simplifies the work

5S simplifies the work

environment with focus on a

environment with focus on a

efficient work place,

efficient work place,

organization and standard work

organization and standard work

procedures and at the same time

procedures and at the same time

improves safety and quality and

improves safety and quality and

reduces cost.

reduces cost.

5S - A Tool.

5S - A Tool.

- How to get organized.

- How to get organized.

GENESIS

Sapa internal
use only

What can be achived with

5S?

• Reduced risk for injuries
• Machines and equipment are better

maintained

• Nicer workplaces while they are in order and

clean

• Better customer impression
• Waste is eliminated or diminished:

-

Less time used for looking for things/files

- Shorter change over times
- Smaller stocks
- Less space is needed
- Shorter lead times

GENESIS

Sapa internal
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5S

• Sort

Seiri

• Straighten

Seiton

• Shine

Seiso

• Standardize

Seiketsu

• Sustain

Shitsuke

GENESIS

Sapa internal
use only

1 S, Sort

Take out

unnecessary material from

the workplace

• Fokus on the processes that add value to

the product

• Separate needed from unneeded items

– Tools, parts, paperwork, ….

• Fokus in the things really needed
• Discard the unneeded
• Prepare so you have easy accsess to items,

files needed daily

• ELEMINATE WASTE!

GENESIS

Sapa internal
use only

5S - A organized workplace is vital to any
efficient team

- First step to a safe and
predictable
workplace by eliminating
waste.

- A Platform for improvements with
Defined roles and responsibilities

.

GENESIS

Sapa internal
use only

1S - SORT

1S - SORT

- separates necessary from the

unnecessary.

Focus on the work processes.
-the value added activities in the
area.

Sort means:

Remove items not
needed for doing
the job.

Focus on what's
needed.

Prepare for easy
use of materials
and tools you use
daily.

GENESIS

Sapa internal
use only

1S - SORT

1S - SORT

GENESIS

Sapa internal
use only

Before and after the first

S

GENESIS

Sapa internal
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1S Sort Tip

• Label a pallet Uncertain Things,

Record what is placed in the pallet

and remove it from the department

• Tools

– Right tools? To many?

• Stock of utensils to big?

• Are all

– Fixtures,

– Benches,
– Cabinets,

Needed?

GENESIS

Sapa internal
use only

2S - STRAIGHTEN

2S - STRAIGHTEN

The purpose of the second S i to put the necessary things in place so

everyone can find and use them easily. In order to find the best way to

organize the work area it is necessary to focus on the activities and

workflow in the area.

GENESIS

Sapa internal
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2 S Straighten

• To find the best way to organise

your workplace; Focus on

– Activity
– Flow

• Where do we keep our tools?
• Possibilities to simplify?

• ELEMINATE WASTE!

GENESIS

Sapa internal
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2S - STRAIGHTEN

2S - STRAIGHTEN

• Neatly arrange what is left

• A PLACE for EVERYTHING

• EVERYTHING in its PLACE

GENESIS

Sapa internal
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What is needed ? Who needs it ? Where should it be? Where to

find it?

Eliminate waste

2S - STRAIGHTEN

2S - STRAIGHTEN

GENESIS

Sapa internal
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5S – Pumproom Press

GENESIS

Sapa internal
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5S – Städ Pack

GENESIS

Sapa internal
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5S Vema

GENESIS

Sapa internal
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5S Vema

GENESIS

Sapa internal
use only

5S Vema

GENESIS

Sapa internal
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Tools

2 S Straighten

GENESIS

Sapa internal
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2 S Straighten, Tip

• Design the workplace in an

ergonomic correct way

• Things used often is of course

placed as close as possible

• Label utensils with thier cost

GENESIS

Sapa internal
use only

3 SHINE

3 SHINE

Cleanliness - sweeping floors and keeping

things

in order, as a form of inspection.

Take the problem at
the source:

3S uncovers leaks and
other equipment
problems.

Good 3S work is
to eliminate the cause

-not only to paint and
patch-up the
symptoms.

GENESIS

Sapa internal
use only

3S Shine

• Do a thorough cleaning of the whole

area

• Focus on finding root cause of leakage

and source of chips

• Take action to stop leakage and soiling
• Modify equipment if needed
• Take pictures of the area after cleaning

( base for 4 S standards )

GENESIS

Sapa internal
use only

Important
for :

• Safety

• Quality

•
Productivi
ty

• Stability

• Cost

• Morale

Result of 3S

Result of 3S

GENESIS

Sapa internal
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4 STANDARDIZE

A condition where the first 3 S’s are being defined and standardized

-in order to be maintained

consistently

over time.

S

TA

N

D

A

R

D

The first 3 S’

4. S

S

TA

N

D

A

R

D

«Brick by brick»

Defined
roles&
responsibilit
y

Visual
standards

Visual
results

Self Audits

Check lists

Eliminate
waste

GENESIS

Sapa internal
use only

4 S Standardize

• Procedures to keep the first three S’s

at the new high level

• Every employee has hers/his

individual responsibility to keep the

workplace safe and in order

• Visualize and communicate clear

expectations for:

– Area
– Responsible person
– Visual standard
– Standardized routines, e.g. daily and

weekly cleaning to keep orderliness

– Signed by operator and leader

GENESIS

Sapa internal
use only

4 STANDARDIZE

4 STANDARDIZE

Visualize and communicate clear expectations

«Brick by brick»

Defined
roles&
responisbilit
y

Visual
standards

Visual
results

Self Audits

Check lists

Eliminate
waste

Ansvarskart for orden og renhold TEAM Ovnsverksted.

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Revidert 04.01.02 Tif

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Rep.omr.

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Gang +
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WC

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Kåre

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Øyvin

Frode

Bu

Jan Rune

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Ovar

Carl

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Kim

Trond

Hallvard

Cato

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Område nr 5:

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Mosjøen 25.02.02

Tor Åge Fløtnes

Hallvard Høvik

Defined area

Responsible operator

Visual standard

Standardized housekeeping routines

Signed by operator and leader

GENESIS

Sapa internal
use only

Integrating standards
Visual standards for organizing the workplace

GENESIS

Sapa internal
use only

5 SUSTAIN

5 SUSTAIN

Self diciplin is vital for 5 S, BUT without feedback

and audits

the standards will deteriorate.

The 5’th S determins the sustainable quality of the area

houskeeping

 Lack of self diciplin means that others will have to clean up after
you.

 Lack of self diciplin will increase the need for inspections and
audits.

+ Self diciplin means working by the agreed standards

+ Self diciplin means that we give direct & sincere feedback to
each other.

+ Self diciplin will contribute to stable flow and shorter lead time.

+ Self diciplin will contribute to a better working day for everyone

The sum of our behaviour determins the Plant’s total result

The 5’th S determins the sustainable quality of the area

houskeeping

 Lack of self diciplin means that others will have to clean up after
you.

 Lack of self diciplin will increase the need for inspections and
audits.

+ Self diciplin means working by the agreed standards

+ Self diciplin means that we give direct & sincere feedback to
each other.

+ Self diciplin will contribute to stable flow and shorter lead time.

+ Self diciplin will contribute to a better working day for everyone

The sum of our behaviour determins the Plant’s total result

Sustainability = Self diciplin + feedback from the leader and the team

Sustainability = Self diciplin + feedback from the leader and the team

GENESIS

Sapa internal
use only

• Mutual agreement.

• The department is divided into
areas.

• Each team has there designated
area.

Organizing 5S work. Standardize and

Organizing 5S work. Standardize and

Sustain

Sustain

• System in place for control

and feed-back.

GENESIS

Sapa internal
use only

GENESIS

Sapa internal
use only

BEFORE

AFTER

GENESIS

Sapa internal
use only

Before

After

GENESIS

Sapa internal
use only

Before

After

GENESIS

Sapa internal
use only

5S Step 1 in the Office;

Sort

• Take away everything you do not need in

your workplace

• Clean out shelves, drawers, desks and

cabinets of papers, binders not used

• Free your computer from all files never

used

• Seldom used books, files, information etc

is put in a central archive

• Clean out also in archives

GENESIS

Sapa internal
use only

1S Sort

GENESIS

Sapa internal
use only

1S Sort

GENESIS

Sapa internal
use only

5S step 2 in the office;

Straighten

• Label all binders and keep registers
• Organise your files in the computor
• Define a flow for incoming, ongoing

and finished tasks

• Label where things are to be put
• Organise cabinets, label
• Consider placement of desk, cabinets

and other items in the office. Adjust!

GENESIS

Sapa internal
use only

5S step 3 in the office;

Shine

• Hang up electrical and computer

cables to enable cleaning

• Sweep computer, desk, telephone

and shelves.

GENESIS

Sapa internal
use only

5S step 4 in the office;

Standardize

• Define a standard for how your workplace

shall be kept in order

• Document with photo’s
• Decide how often binders and files shall be

cleaned up

• Decide how often cabinets and archives

and files shall be cleaned up

• Divide responsibility for activities within

the office area

GENESIS

Sapa internal
use only

5S step 5 in the office;

Sustain

• Decision, agreement
• Documentation of rules
• Make a checklist
• Audit

• Rules are better then criticism and

systems are better then rules

f