Task: Project Planning Review
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Task: Project Planning Review
This task describes how to review the Software Development Plan.
Disciplines: Project Management
Purpose
To approve the initial Software Development Plan
To review and approve changes to the Software Development Plan
Relationships
RolesPrimary Performer:
Management Reviewer
Additional Performers:
InputsMandatory:
Software Development Plan
Optional:
Business Case
Risk List
Vision
Outputs
Review Record
Process Usage
Project Management
>
Plan the Project
>
Project Planning Review
Project Management
>
Refine the Development Plan
>
Project Planning Review
Main Description
The initial Project Planning Review is held near the end of the Inception Phase, when the Software Development Plan is
fully developed and includes a high level phase plan that the project team has a high degree of confidence in.
Subsequent Project Planning Reviews are held at scheduled points where the Software Development Plan is expected to be
revised (e.g. at the end of each iteration). They are also held at "un-scheduled" points triggered by the need to make
changes to the plan as a result of problems in the project.
Steps
Schedule Project Planning Review Meeting
Attendees of the Project Planning Review meeting should include representatives from senior management, and all groups
that will have to commit resources to the project as required by the Software Development Plan (e.g.,
Development/Engineering, Operations, QA, Test, Customer Support, etc.). Typically these would comprise the Project
Review Authority, along with team leads for the various functional areas of the project team.
Once the attendees of the Project Planning Review Meeting have been identified, set a date/time for the meeting to take
place. It is important that you provide sufficient lead time to allow the participants to review the project materials
that will be used as the basis for the approval decision.
Distribute Meeting Materials
Prior to the meeting, distribute the project materials to the reviewers. Make sure these materials are sent out
sufficiently in advance of the Project Approval Review Meeting to allow the reviewers adequate time to review them. A
minimum set of work products that should be presented for review is:
Vision
Business Case
Risk List
Software Development Plan (and its enclosed plans)
Conduct Project Planning Review Meeting
During the meeting, the reviewers assess the proposed Software Development Plan to determine whether it represents a
program of activity that will deliver the project objectives. The reviewers also look for any erroneous assumptions or
omissions in the plan. Consider such things as:
Does the plan address the needs identified in the Business Case and Vision?
Will the plan deliver the desired results within the schedule and budget outlined in the Business Case?
Has the plan been developed to a sufficient level of detail that the outcome of the project can be realistically
predicted?
Have project estimates been prepared using sound analytical methods?
Are review points and milestones scheduled at frequent enough intervals?
Are plans in place to mitigate/avoid all serious risks?
Are sufficient resources identified in the plan, and are these resources available/acquirable?
Are roles and responsibilities clearly defined?
Are the monitoring and control processes defined in the plan acceptable?
Are all the supporting plans and guidelines completed to an acceptable level of detail?
At the end of the meeting, the reviewers should make their approval decision. The result can be one of the following:
Plan Approved
The project will proceed as planned. Senior management commits remaining funds and resources for the
project.
Project Canceled
Project no longer viable given the known risks and project budget/schedule.
Decision deferred
More information is needed, or further investigation is required before an approval decision can be made.
Record Decision
At the end of the meeting, a Review Record is completed capturing any important discussions or action items, and
recording the result of the Project Planning Review. If the result was "decision deferred" a follow-up Project Planning
Review Meeting should be scheduled for a later date.
© Copyright IBM Corp. 1987, 2006. All Rights Reserved.
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