Release to Third Parties by Special Authorisation of Management only
Navigating in Ice
1.	Purpose
	This Documented Procedure is designed to ensure that navigation in ice is carried out under controlled conditions by ships operated / managed by Schiffahrtskontor tom Wörden GmbH & Co. KG , so that ship's safety and the maritime environment are not adversely affected.
	This Documented Procedure prescribes practice-oriented standards which assist Shipboard Management to cope with the more difficult requirements arising in ice conditions in an organised, targeted, controlled and safe manner.
2.	Application
	This Documented Procedure is valid for all ships managed / operated by Schiffahrtskontor tom Wörden GmbH & Co. KG.
3.	Definitions and Abbreviations (as per VA-001)
	The term navigating in ice means weather situations which include Icebergs Ice pressure Icing upon deck (Black frost) Freezing and bursting of lines and pipes White out (Reduction of visibility)
4.	Responsibilities
	The Master and, where applicable, the officers on duty, with the assistance of other personnel, e.g. the lookout, etc., are responsible for ice navigation.
5.	Descriptions of Routines
5.1	General
	The measures which have to be taken when navigating in ice in order to ensure the safety of the vessel shall be according to the respective circumstances and actual hazards. Following aspects shall be considered: Ice charts /Ice warnings When approaching and navigating in areas where ice hazards exist, following possibilities shall be used in order to gain information regarding the actual situation: up-to-date ice charts iceberg warnings and position reports information of icewarning services information from other vessels presently navigating in dangerous waters information from icebreakers and pilot stations Reported icebergs and limits of floating ice should be entered into sea charts in use. Lookout / evaluation of radar data In waters where ice hazards can be expected the lookout shall be manned continuously. The radar shall be used with special care since icebergs and floating ice borders can only be spotted and identified very late. Navigating in ice areas In ice areas all measures shall be taken in order to maintain a safe distance to icebergs, pack ice and floating ice as far as possible. The various possible measures shall be according to the circumstances, the possibilities of the vessel and the assistance by other vessels, for instance icebreakers. If deemed to be necessary a deviation shall be considered in order to arrive the next port safely. Safe speed / manoeuvring in ice When navigating through ice moderate or slow speed shall avoid or reduce damage to the vessel. The extreme stress to the main engine, the rudder and other endangered installations and units shall be always considered. Icebreaker assistance If necessary do not hesitate to request the assistance of an icebreaker. In particular if the vessel got stuck in the ice and is unable to manoeuvre, possible outside help should be accepted. Spray water / Icing up During bad weather conditions (wind, heaving swell) the vessel should be manoeuvred in a way that overcoming spray water should be avoided in order to keep the icing up to a low level. At a heavy icing up situation (in particular caused by ice fog) the danger of stability reduction is eminent. If needed the ice built up should be removed. Equipment/gear on deck shall be protected from icing up (for instance by means of tarpaulins). Cooling water circulation In case the sea chests are arranged in a way that during ice navigation the filters will be clogged up with brash ice etc. the engines have to be cooled by an internal cooling water system (for instance ballast water tank). Pipelines to be drained When navigating in cold areas all pipes on deck and open spaces are to be drained in order to avoid damages. Danger of accidents on board During ice and snow the danger of accidents on board is very high (for instance slipping). Dangerous spots and areas are to be kept and prepared safe by means of gritting respective areas. Dangerous places are: Gangway Companion ways (on deck) Manoeuvre stations

5.2	Additional measures to be adopted in the presence of drift ice
	Particular lookout is to be held for negotiable channels in the ice. Constant contact is to be maintained with other ships in the area in order to receive information on the ice situation. Ice status reports are to be listened to. Connected ice fields are to be reported. Speed is not to be so low that the ship's forward progress is endangered. The ship's structural members are not to be overstrained. The prescribed notifications have to be delivered to the ice forecasting service centres / icebreakers.
5.3	Additional measures to be adopted in the presence of Black Frost
	The shipping of green water is to be avoided by adjustment of speed and the steering of a suitable course. The stability of the ship is to be constantly monitored. If necessary and where possible, de-icing operations are to be carried out by the crew.
5.4	Principle
	The Master's top priority in making decisions is always to be the safety of passengers, crew, ship and cargo, and the protection of the maritime environment. Decisions are to be weighed up, and action is to be taken correctly and decisively on this basis. If, on account of the weather conditions, the ship's safety cannot be guaranteed, the voyage is not to be commenced / continued.
6.	References and Remarks
6.1	Reference Documents
	Respective Ice Charts and Ice Reports Admiralty Charts Tide Tables Pilot Books Collision Regulations (COLREG) German Collision Regulations
6.2	Bibliography
	none
6.3	Remarks
	Instructions and Manuals for special types of ships will be observed.
7.	Documentation
	Bell Book Deck Log Book “Standing orders of the master” Engine Scrap Log Engine Log Book Local port regulations
8.	Revision of Documents
	Party responsible for the editorial revision of this procedure:
	Designated Person

9.	Distribution
	All Safety Management Manuals
	Additional Copies: none
10.	Attachments
	CL-022 Checklist “Navigating in Ice” LAMINATED CL-023 Checklist “Winter-Preparing for Baltic Sea” LAMINATED

Procedure

Schiffahrtskontor tom Wörden GmbH & Co. KG Wilhelm-Schröder-Str. 3 D-21726 Oldendorf

VA-023.1

Revision 3

17.12.02

Page 1 of 3

Procedure

Reederei Heinz Corleis Kampweg 4a D-21706 Drochtersen

prepared: 20.09.02	approved: 20.09.02	released: 20.09.02	Revision 1
			Procedure No.: VA-023
M. Blohm	H.Corleis	M. Blohm	Page 1 of 3

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