Safety Leadership Seminar

For Employees and

Supervisors

“Our work is never so urgent or important

that we cannot take time to do it safety.”

The single most important factor for

achieving long-term safety excellence is the

individual facility manager. Your example

determines your employees’ response.

Through your actions, you tell people that

they may take risks or that taking risks is

not acceptable.

YOU PERSONALLY MAKE THE DIFFERENCE

Section 1: Developing Seminar Instructors
Section 2: Preparation for Seminar
Section 3: Materials Needed
Section 4: Room SetUp
Section 5: After Seminar Action Items
Section 6: Instructor’s Guide for One Day Seminar
Section 7: Participant Workbook for 1 Day Seminar
Section 8: Flipcharts for 1 Day Seminar
Section 9: Instructor’s Guide for Two Day Seminar
Section 10: Participant Workbook for 2 Day Seminar
Section 11: Flipcharts for 2 Day Seminar
Section 12: Instructor’s Guide for Office Based Seminar
Section 13: Participant Workbook for Office-Based
Employee Seminar
Section 14: Flipchart for Office-Based Employee Seminar
Section 15: Pictures – JSA and BBS Exercises
Section 16: Revision History

The Safety Leadership Seminar Toolkit consists of the following step-by-
step instructions on how to conduct a successful seminar for employee
and supervisor attendees.

Section 1: Developing Seminar Instructors

Who can be a potential instructor? How is one selected?
• Potential Instructors should be volunteers – preferable not appointed.
• Potential Instructors must have a passion for safety and exhibit that

passion in their daily action.

• Potential Instructors must be respected as a Safety Leader in the

operations area and demonstrate the Safety Leadership qualities in a
consistent manner.

• Potential Instructors should be a mature Operations supervisor/manager.
• Potential Instructors should be a good communicator and have sound

presentation skills (or attend specific training to improve those skills).

• Potential Instructors must have attended the 2 day SLS as a participant

within the last 6 months.

• Potential Instructors must have an active Safety Action Plan.
• Potential Instructors must observe back to back seminars (at a minimum)

of the seminar (1 day or 2 day) that they plan to instruct.

• Potential Instructors will teach with a qualified experienced instructor for

the first 3 seminars.

• Potential Instructors must have attended the Instructors Safety Leadership

Seminar.

Section 2: Preparation for Seminar

•

Solicit attendees from COPC and service companies. Have the
supervisors of those attendees complete a registration form and return it
to the seminar coordinator.

•

Set up room and food services (includes a continental breakfast with
coffee, juice and water; soft drinks at mid-morning; lunch and snack at
mid-afternoon).

•

Send out confirmation letters (to supervisors of attendees) within 10
days of the start of the Seminar.

Section 3: Materials Needed

•

Participant manuals

•

Tent cards

•

Name Tags

•

HSE Handbooks

•

GO cards

•

STOP books

•

Unplanned Event Checklist Card

•

JSA Workbooks

•

Pens or Pencils

•

Attendee list (sorted by company)

•

Attendee list (sorted alphabetically)

•

Blank sign-up sheets

•

Certificates printed with attendee names

•

Charlie Moorcroft video – “Safety is
Everyone’s Responsibility”

•

2 Incident Investigation videos

•

”I could have saved a life” Video

•

6 blank sign-up sheets

•

50 blank name tags (with holders)

•

100 JSA forms (English)

•

100 JSA forms (Spanish)

•

100 Driving JSAs

•

100 Safety Action Plan forms

•

100 Participant critiques

•

Notebook containing pictures

•

Electric pencil sharpener

•

U.S. Flag

•

Small Sharpie pens (black, blue,
green & red)

•

Large Sharpie pens (black, blue,
green & red)

•

Flip-Chart markers (black, blue,
green, red, purple, brown)

•

Assorted pens & pencils

•

Packing tape (1 roll)

•

Masking tape (1 roll)

•

Shipping tape (1 roll)

•

Flip-charts for Seminar

** Bring enough materials for registered attendees + extra for
walk-ins **

Section 4: Room Set Up

Section 5: After Seminar Action Items

• Distribute copies of critiques to the

instructors & Safety Leadership Team
members within five working days
from the last day of the seminar.

Section 6: Instructor’s Guide for One Day Seminar

What is the definition of a Safety Leader?

A Safety Leader is a person who cares enough to

take the action to keep themselves and others

free from danger or injury through guidance,

persuasion, direction and/or setting the

example.”

Who can be a Safety Leader?

Any individual in the organization- ConocoPhillips or
Contractor – from the least experienced to the most

experienced- from the oldest to the youngest – can

be a Safety Leader if they so choose to be.

SAFETY IS EVERYONE’S RESPONSIBILITY

SAFETY LEADERSHIP SEMINAR FOR EMPLOYEES

Segment I: GREETING TO SEMINAR
Segment II: INTRODUCTION
Segment III: LEADERSHIP IN PRACTICE

What is a Safety Leader?
How do I know If I am a Safety Leader?

Segment IV: SAFETY IS EVERYONE’S RESPONSIBILITY

The main point to stress in this Segment is that safety is not only a responsibility of managers,
supervisors and safety professionals; it is each of our responsibility and obligation to each

other and us.

PLAY Video - “Safety is Everyone’s Responsibility” (Charlie Morecraft).

Segment V: JOB SAFETY ANALYSIS

The main point of this Segment is to explain the JSA process stressing:

• Hazard recognition over job steps (hazards hurt people – not job steps)
• Introduce the GO card
• Eliminating hazards rather than just working around them
• Introduction to the Risk Matrix model.
• Special emphasis on hand & finger injuries

Discuss the points on the GO card.

Segment VI: AUDITING FOR UNSAFE CONDITIONS AND ACTS

The main objective of this Segment is to “sell” the Behavior-based Observation Programs

(BST/STOP)

as one of the few tools that the employees have to protect themselves and each other from

injury.

Segment VII: APPROACHING EMPLOYEES

The consequences of not taking action
Stopping the unsafe act
Teaching people how to approach each other in a respectful manner
Play – I looked the Other Way Video
Techniques on how to approach employees
Telling and questioning
Approaching employee exercises

Segment VIII: INCIDENT REPORTING

Creating a healthy reporting culture where we are trying to solve problems rather than

“pointing” blame

at individuals (working to repair systems rather than blaming people).
Defining the differences between incidents, near misses and STOP observations (using

Unplanned

Events card)
Reporting Unplanned Events
Steps you need to take as an initial responder to an incident
Show video stopping after initial response to discuss what the supervisor did wrong.
Show the 2

nd

part of the video that shows the proper way to respond to an incident. Stop and

discuss

what the supervisor did right during this scenario.

SAFETY LEADERSHIP SEMINAR FOR EMPLOYEES Continued

Segment IX: CONCERNS

Solicit concerns from the group on what is going on to prevent us from reaching zero

injuries

Write down on flip chart ideas/suggestions to improve our safety program.

Segment XI: Seminar Closing

Distribute signed Safety Leadership Seminar Certificates to each participant.

SAFETY LEADERSHIP SEMINAR FOR EMPLOYEES Continued

Supervisor SLS

• This is a two-day course centered on everyone taking

responsibility for safety, individual leadership, STOP,

approaching other employees, JSA’s, incident reporting and

investigating. Several of these elements are part of

ConocoPhillips safety management systems, but the

common thread that places these elements into action is

the safety leadership of ALL employees, which is the key

focus of the seminar.

• The last topic covered in the course is a Safety Action Plan.

This is a very important part of the course, as it provides a

mechanism for the employee to focus on his personal safety

effort for the year and to ensure that the learning’s from the

seminar are brought back to the job and practiced.

• Their participation during the course, along with their desire

to learn and expand their personal safety behaviors, will

motivate and prepare them to demonstrate their key role in

safety leadership.

Section 9: Instructor’s Guide for Two Day Seminar

Day One

Section 9: Instructor’s Guide for Two Day Seminar

Day Two

SAFETY LEADERSHIP SEMINAR FOR SUPERVISORS

Segment I: GREETING TO SEMINAR
Segment II: INTRODUCTION
Segment III: LEADERSHIP IN PRACTICE
Segment IV: SAFETY IS EVERYONE’S RESPONSIBILITY

The main point to stress in this Segment is that safety is not only a responsibility of managers,
supervisors and safety professionals; it is each of our responsibility and obligation to each
other and us.

PLAY Video - “Safety is Everyone’s Responsibility” (Charlie Morecraft).

Segment V: JOB SAFETY ANALYSIS

The main point of this Segment is to explain the JSA process stressing:

• Hazard recognition over job steps (hazards hurt people – not job steps)
• Introduce the GO card
• Eliminating hazards rather than just working around them
• Introduction to the Risk Matrix model.
• Special emphasis on hand & finger injuries
Discuss the points on the GO card.

Segment VI: AUDITING FOR UNSAFE CONDITIONS AND ACTS

The main objective of this Segment is to “sell” the Behavior-based Observation Programs
(BST/STOP) is one of the few tools that the employees have to protect themselves and each
other from injury.

Segment VII: CONCERNS

The main point of this Segment is to solicit concerns from the group on what is going on to
prevent us from reaching zero injuries and/or ideas/suggestions to improve our safety
program.

Segment VIII: End of Day One Homework Assignment

Segment IX: 2nd MORNING EXERCISE: SAFETY MEETING

The main point of this Segment is to get the class participants to practice giving a safety meeting
using the
JSA and GO card format.

Segment X: APPROACHING EMPLOYEES
Segment XI: REPEATED UNSAFE ACTS

The main points of this Segment are on how to approach and handle those employees repeatedly
committing unsafe acts (disciplinary problems) and separate your discipline system from the
Behavioral Based Safety Program

Segment XII: INCIDENT REPORTING

The main points of this Segment are:



Creating a healthy reporting culture where we are trying to solve problems rather than “pointing” blame at
individuals (working to repair systems rather than blaming people).



Defining the differences between incidents, near misses and STOP observations (using Unplanned Events
card)



Reporting Unplanned Events



Steps you need to take as an initial responder to an incident



Collecting evidence (information) after incident

Position Evidence

Parts Evidence

People Evidence

Paper Evidence

Loss Causation Modeling (RCFA)

Corrective Action Plan

Segment XIII: SAFETY PREVENTION FRAMEWORK

The main point to stress in this section is that YOU are the most valuable tool that you have for
creating a safe working environment

Segment XIV: ACTION PLANS

The main point to stress in this Segment is that the Safety Action Plan is your personal
commitment to help improve the safety program and create a safer workplace.

Segment XV: SEMINAR CLOSING

SAFETY LEADERSHIP SEMINAR FOR SUPERVISORS Continued

Definitions:

• Incident: An occurrence involving or having had the potential to

involve an injury to personnel or damage to equipment or the
environment.

• Near Miss: An occurrence having the potential to involve an

injury to personnel or damage to equipment or the environment.

• Unsafe Acts & Conditions: Behavior Based Safety Program

(B.B.S.): Those behaviors and conditions that contribute or have
the potential to contribute to the cause of an incident.

Difference between a NEAR MISS and a B.B.S observation:
• A B.B.S. Observation is recognizing a potential situation

(unsafe act or condition) which ‘may cause an incident if not
corrected’ (you stopped something from happening).

• A NEAR MISS is the result of an incident occurring in which there

were no injuries or damage.