Storage of library materials

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Libraries collect a range of materials that vary in kind, size and shape. Choosing the correct form of

storage for each format is important in order to ensure that all items remain in good condition.

Printed books

Most books are stored on bookshelves with book supports to keep them upright. They should not be

shelved too tightly because they are likely to be damaged when users try to remove them. Some

libraries cover books to prolong their life.

Manuscripts and typescripts

Valuable manuscripts may need to be stored in a secure area such as a locked storeroom or

cupboard. Typescripts are handled in the same way.

Periodicals

Most libraries display current issues of periodicals on racks that hold the items rigid. Back runs of

periodicals may be bound and shelved in the same way as books.

Maps, plans

These formats are best stored flat in plan cabinets or hanging cabinets.

Pictures

Drawings and photographs may be stored in folders in a filing cabinet or mounted in albums.

Microforms

Microfiche may be stored in envelopes, or boxes. Microfilm is usually stored in small reels in

cardboard boxes that are housed in special cabinets.

Films and slides

Roll film is best stored in metal canisters. Filmstrips may be stored in boxes. Slides are usually housed

in slotted drawers or in transparent plastic sleeves.

Sound recordings

Compact discs (CDs) may be stored on display racks, in a tower, or on shelves. Cassette tapes are

usually stored in cases or drawers.

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Adapted from: E. Anderson, M. Gosling, M. Mortimer (2007). Learn basic library skills. 2

nd

North American ed.

Middlecreek: Totalrecall Publications