1

DOKUMENTACJA SYSTEMU

ZARZĄDZANIA

BEZPIECZEŃSTWEM

ISM CODE

2

Shipboard Management

Manual

Main Index

1 Introduction
2 Safety and quality policy
3 Shipboard organisation and organisation

structure

4 Onboard job descriptions
5 Critical operation / Safety procedures
6 Pollution prevention
7 Bridge procedure
8 Reporting procedures and deck/cargo operation
9 Engine room procedures
10

Maintenance

11

Document control

12

Administration

3

Shipboard Safety & Quality

documentation structure

• The Shipboard Management Manual is the main

element in the controlled shipboard safety & quality

documentation structure - which also includes:

• (a) Experience Transfer System

• (b) Management Main Manual

• (c) Shipboard Appendix containing all procedures relevant

for the operation of the ships prepared by the main office

• (d) Shipboard Safety Manual / Part 1 - Training Section

• (e) Shipboard Safety Manual / Part 2 - Service Section

• (f) Shipboard Contingency Plan

• (g) Shipboard Oil Pollution Emergency Plan

• (h) Technical Files

• (i) Certificates for crew - ship - equipment - components.

• (j) Publications in accordance to master list of

publications.

4

SAFETY AND QUALITY

POLICY

• 2.

Responsibility

•

It is the Master's responsibility to give all feedback from internal and

external sources a thorough handling and evaluation. Furthermore, he shall

motivate the crew to report through their superior experiences in daily

work, positive or negative occurrences.

• 3.

Description.

•

The system is established for systematic registration, evaluation and

reporting of information, technical data and practical experience. It should

be used actively in order to improve the existing operation onboard and

ashore.

•

The experience transfer should cover at least the following:

•

(a)

Inputs from ship's crew regarding all ship operations.

•

(b)

Reports (Accidents and near accidents.)

•

(c)

Internal/External audits.

•

(d)

Experience from repair yards.

•

(e)

External sources (Harbour information etc.)

•

(h)

Customers.

•

(I)

Others.

•
•

All relevant information shall be analysed/evaluated by the Shipboard

Management and reported to the Director Ship Management with copy to

Safety and Quality Function.

5

The organisation structure ashore.

6

Interrelations Ship / shore -

internal - initial reporting flow

chart

7

Initial reporting lines -

external

8

ONBOARD JOB DESCRIPTION

(WATCH OFFICER'S RESPONSIBILITIES AND DUTIES)

• 1. The officer is responsible for the following:

• -The safe navigation during his watch according to the vessel's Bridge

Procedure and the Masters special orders.

• -Inspect all navigational aids and equipment related to the navigation

of the vessel.

• -Prepare and maintain all relevant reports and logs including, but not

limited to, position reports, AMVER reports, voyage reports,

chronometer/radar/compass/

RDF logs.

• -Perform all relevant tests and checks related to the navigation and

manoeuvres of the vessel.

• -Maintain all logs relevant to his duties.

• -Assist the Navigating Officer in the correction of charts and nautical

publications.

• -Assist the Safety Officer in the maintenance of the safety equipment.

• -Maintain lifeboats, life-rafts, lifebuoys, life-jackets,

pyrotechnic/linethrowing

equipment and emergency radio/beacons.

• -During cargo operations the Officer shall perform his duties as

outlined in Vessel's Deck/Cargo Procedures and the Chief Officers

special orders.

• -Assist the Chief Officer in maintenance work if/when applicable.

• -Assist in mooring operations as ordered by the Master/Chief Officer.

• -Participate in the training of cadets and crew during drills and

exercises.

9

SAFETY OFFICER'S

RESPONSIBILITY AND

DUTIES

•

1.Reporting

•

The Safety Officer is appointed by the Master. He reports to the Chief Officer.

•

2.

Responsibility

The Safety Officer is responsible that safety- and protection equipment are:

•
•

(a)Satisfactory in every respect.

•

(b)Comply according to regulation.

•

(c)Well maintained.

•

(d)Cleaned after use.

•

(e)Refilled after use.

•

(f)Safety stowed according to the ships safety plan.

•

(g)Ready for immediate use.

•

3.Records

•
•

The Safety Officer shall keep a record of all safety - and protection equipment. Entry shall be

made in the record when:

•
•

(a)Defects on the equipment are detected.

•

(b)Repairs on the equipment are made.

•

(c)Renewals of equipment are made.

•

(d)Controls of equipment are done.

•

Defects on protection and safety equipment, and equipment that need replacement or repair,

are to be reported to the Chief Officer immediately.

•

4.

Familiarisation

•

When new crew members are joining the ship, the safety officer is responsible for the

training/familiarisation with the safety equipment.

10

CRITICAL OPERATIONS / SAFETY PROCEDURES

• Entry Into Enclosed Spaces
• Any Double-bottom Tank, Coffer-dam, etc.

which have been closed for a period of time
must be considered as unsafe. These areas
shall never be entered before they are
measured for GAS AND OXYGEN, and the
SAFETY CHECK LIST No.2 - Entry Into
Enclosed Spaces is completed and signed
by the Chief Engineer/Chief Officer and the
Master. Entry into such spaces in the cargo
area should be avoided when adjacent
cargo tanks are loaded.

11

CRITICAL OPERATIONS / SAFETY PROCEDURES

Crane Operation / Cargo lift operation

• Use of the vessel’s cargo gear (derricks), provision crane shall only be carried

out by personnel who is qualified for this operation as indicated in CARGO

OPERATION CHECK LIST No.1 or ENGINE CHECK LIST No. 5.

Hot Work.

• (a)Personnel in charge of hot work, shall be familiar with the vessels Hot Work

procedure. Such work shall not be commenced before "Hot Work

Permit"

has been issued ref. SAFETY CHECK LIST No. 1.

• (b)The Responsible person for the job shall be familiar with content in the

vessel’s Hot Work Permit. Special attention shall be made on duration of

the permit.

Bunkering operation

• (a)Engineers responsible for bunkering operation shall be familiar with the

vessel's

Bunkering system as indicated in ENGINE CHECK LIST No. 5.

• (b)Engineers shall also be familiar with the vessel's written Bunkering

instruction and Bunkering ENGINE CHECK LIST No.1 as described in

chapter 9

12

Working Clothes/Safety Equipment

13

14

15

16

POLLUTION PREVENTION

• GARBAGE

•

Types of garbage

• (a)Ship-generated garbage is divided into three categories:

•

Food wastes and garbage generated in the living spaces onboard the ship

•

(paper products, plastics, rags, glass, metal).

•
• (b)Cargo associated waste which includes all wastes resulting from materials

used

•

onboard a ship for cargo stowage and handling (floating dunnage, lining and

packing materials).

• (c)Maintenance waste which is material collected on the deck and engine

department machinery deposits, soot, scraped paint, deck sweeping, wiping

wastes and

synthetic ropes and hawsers.

• (d)Garbage that cannot be disposed of at sea during voyage, according to the

regulations of Annex V, shall be collected aboard the ship.

•

Procedures for handling ship generated garbage can be divided into four

phases:

•

collection, processing, storage, and disposal.

•

It is the Masters responsibility to establish programmes for the crew so that

•

everyone is familiar with and capable of safe and correct handling of

garbage.

17

Duties of the officer of the

watch

•

1.

General

•

The Officer of the Watch is the Master's representative, and his primary

responsibility at all time is the safety of the ship. He is responsible for ensuring that

the planned passage is properly carried out during his watch.

•

He must at all times comply with

•

The international Regulation for Preventing Collision at Sea.

•

Regulation II/1 (Basic Principals to be Observed in Keeping a navigational

Watch) of the International Convention of Standard and Training, Certification and

Watchkeeping for Seafarers, 1978 (STCW Convention)

•

The Officer of the Watch shall keep his watch on the bridge. Under no

circumstances shall he leave the bridge until properly relieved. A fundamental

responsibility of the Officer of the Watch is to ensure the efficiency of the navigating

watch. It is therefore of particular importance that he ensures that an efficient look-

out is maintained at all times. He shall not remain in the chart room any longer than

necessary for safe navigation.

•

•

The Officer of the Watch continues to be responsible for the safety and

navigation of the vessel despite the presence of the Master on the bridge until the

Master informs him specifically that he has assumed responsibility.

•

It is the duty of the Officer of the Watch to be aware of any work being carried

out in the vicinity of the radar and radio aerials, and sound signalling apparatus.

Appropriate warning signs to be hung on the respective bridge equipment.

18

Calling the Master

• The Officer of the Watch shall notify the Master immediately under any of the

following circumstances:

•

(a)

If visibility deteriorates.

•

(b)

If movements of other vessels are causing concern.

•

(c)

If difficulty is experienced in maintaining course due to heavy

traffic or to

meteorological or sea condition.

•

(d)

On failure to sight land or navigation marks or to obtain sounding

•

by expected time.

•

(e)

If either land or a navigating mark is sighted unexpectedly or if

an

unexpected reduction of sounded depth.

•

(f)

On breakdown of the engines, steering gear or any essential

navigational equipment.

•

(g)

If doubt about the possibility of weather damage.

•

(h)

When navigating in or near limits of all known ice, if sudden drop

in sea

or air temperature.

•

(i)

In any other situation about which he is in doubt.

•

Despite the requirement to notify the Master immediately in the foregoing

circumstances, the Officer of the Watch shall not hesitate to take immediate

action to ensure the safety of the ship whenever circumstances requires.

19

20

21

Example of standard

message

22

23

MAINTENANCE.

• 1.

Responsibility

•

The Master is responsible for the planning and execution of

maintenance on board the vessel.

•

The Chief Engineer is technical manager on board the vessel and

he has the supervising responsibility for all technical equipment in all

departments. He has the authority and the obligation to ensure that

the technical standard throughout the vessel is to his satisfaction.

•

The Chief Officer is responsible for the operation and day-to-day

maintenance of hull, deck, superstructure, safety, lifesaving, first aid

and deck equipment.

•

As a part of Maritime University`s policy the vessels are to be

maintained in accordance with the company`s business philosophy in

a long term perspective.

•

Maritime University`s vessels or management are to be

maintained in accordance with the company`s safety philosophy in

such way that the vessels satisfy strict demands to safety for human

beings, the environment and economical expose for the owners,

charterers and third parties.

•

Maintenance is to be a continuous and planned process with a

preventative objective and is to be managed and monitored by

means of systematically programs.

24

PLANNED MAINTENANCE.

•

This system, termed the TM-Master system, is the main system for monitoring and management of the maintenance effort

onboard the ships. The Chief Engineer has the overall responsibility for TM-Master system.

•
•

The verification responsibility will appear on each specific job/item.

•
•

The system comprises following:

•
•

(a)

Navigation and Radio equipment

•

(b)

Hull including tanks.

•

(c)

Deck equipment

•

(d)

Safety equipment

•

(e)

Life saving equipment

•

(f)

First aid equipment

•

(g)

Technical installations in accommodation

•

(h)

Cleaning/maintenance of accommodation

•

(i)

Machinery components and systems

•

(j)

Spare parts

•

(k)

Electrical equipment

•

(l)

Automation

•

(m)

Maintenance and calibration of measuring equipment

•

(n)

Identified minimum stock of critical spareparts.

•

(o)

Purchasing.

•
•

The system is based on job specifications triggered by running hours or calendar date. When performed, each job has

to be signed by authorised personnel as defined in the maintenance system.

•

For machinery equipment the system will trigger a predefined maintenance job based on running hours or calendar

date.

•
•

For other parts of the ship, especially the hull with tanks, the system will trigger inspections which in turn will

determine the need of maintenance work.

•

The system will also monitor the certificate status of the ship.

•

Work instructions are partly based on rules and regulations, suppliers manuals and partly on the company’s own

experience and relevant standards. System adjustments, upgrading and corrections can be done, provided such adjustments is

found appropriate following an evaluation.

25

LIST OF PUBLICATION

26

MINIMUM REST PERIODS -

WORKING HOURS

• Fitness for duty

• 1.

All persons who are assigned duty as officer in charge of

watch or as rating forming part of watch shall be provided a

minimum of 10 hours rest in each

24 hour period.

• 2.

The hours of rest may be devised into no more than two

periods, one of which shall be at least 6 hours in length.

• 3.

The requirements for rest period need not be maintained

in case of emergency or drill or overriding operational

conditions.

• 4.

Notwithstanding the provisions of paragraphs 1 and 2,

the minimum period of 10 hours may be reduced to not less

than 6 consecutive hours provided that any such reduction

shall not extend beyond two days and not less than 70

hours of rest are provided each 7-day period.

• 5.

It is a requirement that watch schedule shall be

posted where they are easily accessible.

27