Release to Third Parties by Special Authorisation of Management only
Preparing for Departure, Preparing for Arrival
1.	Purpose
	With this documented procedure it should be ensured that before departure the ship is put into such an operating condition that the berth can be left safely and environmentally correctly and that the following voyage is under controlled conditions. Thereby the risk is distinctly reduced.
	In so doing the ship's structural condition, facilities and equipment, occupation by passengers, cargo as well as existing and expected weather conditions will be taken into account.
	The same applies to the arrival before a port, and the safe and environmentally correct reaching of the planned berth.
	This documented procedure establishes the responsibilities and procedures for preparation for departure and preparation for arrival. Those responsible can clearly recognise their authority and their duties.
2.	Application
	This Documented Procedure applies on all ships operated / managed by Schiffahrtskontor tom Wörden GmbH & Co. KG.
3.	Definitions and Abbreviations (refer to VA-001)

4.	Responsibilities
	The master is responsible to make the ship ready to proceed and the preparing for departure and arrival. It is carried out by crew members from the appropriate area according to the crew structure and hierarchy.
5.	Description of Routines
5.1	Preparing for Departure
	The ready to proceed takes place before leaving the berth, if the ship was not already prepared for sea / operating. This means, especially when dealing with small vessels, that when putting into port to quickly collect or drop off cargo, or making fast in a lock this documented procedure does not apply, so long as the ship remains in an operating condition.
	The ready to proceed is carried out according to the existing checklists for the individual areas.
	When all areas have reported ready to proceed and the bridge itself is also ready, the officer responsible on the bridge reports the ship ready for sea to the master.
	The master cannot commence departure from the berth, if the ready for sea report has not been given.
5.2	Preparing for Arrival
	Preparation for arrival takes place when the ship previously has been operating at sea and shortly will have to navigate in estuary waters where manoeuvring is to be expected. This means that in the case of warpage journeys between or within ports, involving estuary navigation exclusively, this documented procedure does not apply.
	Preparing for arrival is carried out according to the existing checklists for the individual areas.
	When all areas have reported ready to proceed and the bridge itself is also ready, the officer responsible on the bridge reports the ship ready for arrival / estuary navigation to the master.
	The master cannot commence estuary navigation if the ready to proceed report has not been given.

6.	References and Remarks
6.1	Reference Documents
	HB-003	Company Responsibilities and Authority
	VA-007	Standing Orders, Night Orders
	VA-018	Voyage Planning
	VA-024	Dangerous Cargo
	VA-022	Navigation in Restricted Waters
	VA-023	Heavy Weather Navigation
	Pilot Books Tide Tables Admiralty Charts
6.2	Bibliography
	Bridge Procedures Guide
6.3	Remarks
	Instructions and manuals for particular types of ship will be adhered to. This documented procedure also applies when an estuary must be navigated without coming into port (e.g. canal passage).
7.	Documentation
	Bell Book
	Deck Log Book
	Engine Scrap Log
	Engine Log Book
	At minimum the final ready to proceed to sea / port is to be documented.
8.	Revision of Documents
	Party responsible for the editorial revision of this procedure:
	Designated Person
9.	Distribution
	All Safety Management Manuals
	Additional Copies: none
10.	Attachments
	none

Procedure

Schiffahrtskontor tom Wörden GmbH & Co. KG Wilhelm-Schröder-Str. 3 D-21726 Oldendorf

VA-017

Revision 3

17.12.02

Page 1 of 2

Procedure

Reederei Heinz Corleis Kampweg 4a D-21706 Drochtersen

prepared: 20.09.02	approved: 20.09.02	released: 20.09.02	Revision 1
			Procedure No.: VA-017
M. Blohm	H.Corleis	H.Corleis	Page 1 of 2

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