Release to Third Parties by Special Authorisation of Management only
Control of Documents and Data outside the Scope of the Safety and Environmental Protection System
1.	Purpose
	Apart from the System Documentation, Schiffahrtskontor tom Wörden GmbH & Co. KG also has other documents which are important. It must also be ensured that only the latest valid editions of these documents are used.
2.	Application
	This Documented Procedure applies to the Shorebased Organisation and on all ships managed / operated by Schiffahrtskontor tom Wörden GmbH & Co. KG.
3.	Definitions and Abbreviations (refer to VA-001)

4.	Responsibilities
	The member of staff designated as responsible in the list of the documents to be maintained (Li-006) is responsible for the control of the individual documents.
5.	Description of Routines
5.1	List of Documents to be controlled
	The "List of Documents to be controlled" is kept on board ships. This list is supplemented and maintained in accordance with the documents existing “on site“.
5.2	Control of Documents
	Schiffahrtskontor tom Wörden GmbH & Co. KG ensures that the ongoing maintenance of documents can be carried out by passing on Revisions / Amendments to the persons responsible.
	This can be carried out using subscriptions to loose-leaf collections, Notices to Mariners, etc., either for individual ships or for the Shipping Company Organisation as a whole, which are then processed by the person responsible. In some units, Revisions are delivered on board, e.g. in the case of Admiralty charts.
	Through memberships in organisations such as the Professional Cooperative Society, Shipping Company Association etc., Schiffahrtskontor tom Wörden GmbH & Co. KG regularly receives information on changing regulations and procedures. This information is selectively evaluated and distributed to the appropriate departments.
6.	References and Remarks
6.1	Reference Documents
	HB-011 Document and Data Control VA-008 Control of Documents and Data of the Quality, Safety and Environmental Protection Management System VA-034 Control of Records
6.2	Bibliography
	none
6.3	Remarks
	none
7.	Documentation
	Status of Revision of the relevant documents Margin of admiralty charts Li-006 Depositories of Data, Documents and Records-Masterlist
8.	Revision of Documents
	Party responsible for the editorial revision of this procedure:
	Designated Person

9.	Distribution
	All Safety Management Manuals
	Additional Copies none
10.	Attachments
	none

Procedure

Schiffahrtskontor tom Wörden GmbH & Co. KG Wilhelm-Schröder-Str. 3 D-21726 Oldendorf

VA-009

Revision 1

17.10.2003

Page 1 of 2

Procedure

Reederei Heinz Corleis Kampweg 4a D-21706 Drochtersen

prepared: 12.09.02	approved: 12.09.02	released: 12.09.02	Revision 1
			Procedure No.: VA-009
M. Blohm	H.Corleis	M. Blohm	Page 1 of 2

---