Release to Third Parties by Special Authorisation of Management only
Loading and Discharging of Paper Carriers
1.	Purpose
	A ship's safety at sea is dependent to a great extent upon correct stowage and lashing of her cargo. Due care should also be taken that no damage occurs to cargo in the course of loading and unloading.
	Paper carriers are sophisticated, highly specialised vessels, specially adapted for the transport of such a highly sensitive cargo as "paper". It is therefore particularly important that loading and discharging are carried out under controlled conditions.
2.	Application
	This Documented Procedure applies on all Schiffahrtskontor tom Wörden GmbH & Co. KG's vessels.
3.	Definitions and Abbreviations (refer to VA-001)
4.	Responsibilities
4.1	Master
	The Master is ultimately responsibility for the ship's safety, and therefore also for the proper loading and discharging of the vessel. He shall therefore inspect loading and discharging operations at appropriate intervals and offer the Cargo Officer advice and help when needed.

4.2	Cargo Officer
	The Cargo officer is responsible for the vessel's loading and discharging operations, in particular for the following: Preparing the ship for loading and discharging Receiving and checking cargo documents Instructing and supervising officers / crew members on deck duty Instructing / briefing longshoremen in the use of cargo handling equipment Guaranteeing adequate stability aboard the vessel and that she is fit to be loaded and discharged throughout her entire berthing period Drawing up and monitoring ballast operations Ensuring that regulations are adhered to Co-ordinating any changes with those responsible on shore Ensuring that cargo loading documents are complete Drawing up and checking stability calculations
4.3	Officer of the Watch
	With the assistance of crew members on duty, deck Officers of the Watch are responsible for supervising loading and discharging operations, whereby due care and attention should be paid that: Loading and discharging operations are carried out and supervised according to the stowage plan Cargo is checked for correct identification / separation Checks are made on cargo for damage where possible Hatch covers, compartments, doors and gates are opened and closed The vessel is trimmed correctly and her heeling action is correct Safety rounds are carried out Any damage to the ship, cargo, lashing equipment and her own cargo handling equipment is reported Checks on lashing are properly carried out according to the Cargo Securing Manual Draughts are checked Mooring lines and gangway(s) are checked Adherence to Safety at Work / Accident Prevention Regulations is supervised Information is passed on to the Cargo Officer when necessary or when requested
4.4	Engineer of the Watch
	The Engineer of the Watch should assist the Officer of the Watch as need be, particularly when supplying adequate power for Cargo handling equipment, particularly goods elevators and fork lifts Hatch covers, side and/or stern doors Mooring winches Ballast equipment Aeration / drying plant(s) The constant attendance of an Engineer or Electrician with experience of the respective machinery and/or equipment is required for trouble shooting when shipboard loading equipment / cranes / goods elevators / fork lifts are in use.

5.	Description of Routines
5.1	Preparation of Loading and Discharging Operations
5.1.1	The Cargo Officer shall check cargo holds and their respective bilges for: Cleanliness That they are odour-free Dryness Should these checks prove unsatisfactory, cargo holds are to be swept and/or washed. After washing, due care and attention should be paid that the hatches have completely dried out by the time of loading.
	Functional testing of shipboard cargo handling equipment shall be carried out and repairs undertaken if need be.
5.1.2	Prior to loading and discharging operations commencing, the Cargo Officer establishes the ship's arrival conditions, in particular: Her draught upon arrival The ballast situation and the vessel's loading condition as a basis for the maximum possible cargo capacity Her stability at the time and any changes expected in it during discharging Any ballast operations which have to be undertaken to optimise the vessel's trim and heeling action during loading and discharging operations. The aim here should be to keep the ship on an even keel during loading and discharging.
5.1.3	The Cargo Officer co-ordinates loading operations with representatives from the stevedoring company, the agents and/or the Charterers, paying due care and attention that: There is mutual agreement in the quantity of goods to be handled and/or any special handling required Cargo documents are complete Stability criteria and bending moments are adhered to during loading, and loading schedules adapted accordingly The maximum permissible draught is adhered to, while still taking respective port and tide conditions into account There is mutual agreement as to when the vessel's own cargo handling equipment is to be used Any special measures have been mutually agreed upon
5.1.4	The Cargo Officer draws up a ballast plan for the vessel during handling operations. He compiles a list of the information required for the stipulated supervision of loading and discharging operations and hands this to the Officer of the Watch. Information on the following in particular should be included: Ballast operations Stowage and discharging plans Special cargo Special features of the respective port / terminal
5.1.5	At the same time the deck crew, under supervision from the Officer of the Watch, are to prepare shipboard cargo handling equipment for operation, i.e. ensure that: The power pack is running and ready for operation Side door(s) is/are on "release", opened (N.B.: beware of persons / objects obstructing either side) and secured when open. Elevator is working and set at quay level Transverse bulkheads are open Fork lifts are unlashed and working; clamp pressure is adjusted to the type of paper to be lifted Longshoremen have been instructed in use of elevator and fork lifts

5.2	Loading and Discharging Operations
5.2.1	Loading and discharging operations are supervised by the Officer of the Watch and crew members on deck duty. They check the cargo taken aboard and how it is stowed, separated and lashed. Due care and attention should be paid that • Cargo is discharged and loaded according to the stowage plan (even, not "heaped" stowage; if possible only rolls of the same diameter on top of each other; stowage ends flush for improved lashing; where only part-consignments, "stepped" stowage, etc.); Cargo is not damaged by stowage and lashing (i.e. use of squared timbers and other protective material); Packages / rolls are undamaged (damaged rolls of paper should in principle not be loaded, or be re-discharged); Packages / rolls should be lashed according to the Cargo Securing Manual (horizontal and vertical belts, airbags).
5.2.2	While the ship's goods elevator is in operation due care and attention should be paid for oil leaks and these removed accordingly. Moisture and dirt on the tank top should also be removed at once. While ship's fork lifts are in use special attention should be paid to power supply leads, and clamp pressure checked and adjusted where necessary.
5.2.3	Assisted by crew members on deck duty, the Officer of the Watch opens and closes the hatch covers according to the discharging and loading plan. He also carries out the necessary ballast operations. The Cargo Officer is informed should any irregularities occur.
5.3	Safety Measures
	The Officer of the Watch supervises the requisite and appropriate safety measures during discharging and loading operations. The following criteria may be expanded upon by additional points which refer specifically to certain vessels, ports or cargo:
	Vessel Safe mooring of the vessel at her berth, with due care and attention being paid to tides and any draught, trim and heeling action fluctuations which occur during handling operations Safe gangway access
	Deck and Cargo Holds Lighting for upper deck, holds, and access hatchways to hold Access hatchways to holds should be kept free of obstructions and hatchway lids secured Lashing material should be removed when not in use Upper and tank decks are to be kept free of oil or other substances likely to cause accidents
	Hatch Covers Hatch covers, side and stern doors should only be opened and closed in the presence of the Officer of the Watch Shipboard operation of hatch covers should only be undertaken by ship's crew trained for the job Hatch covers should only be set down on the block provided and/or secured when open Hatch covers should be appropriately secured when open Persons should not be permitted in danger zones near hatch covers, or in the vicinity of side and stern doors, the goods elevator or fork lifts Access over hatch covers should only be permitted once they have been closed correctly

	Safety at Work No unauthorised persons are to have access to loading zones Correct working and protective clothing should be worn Areas below goods being loaded should not be frequented Persons should not ride in goods elevators Danger zones below goods being lashed should not be frequented No smoking in holds Free access should be available on deck No other work, or only if absolutely unavoidable, should be carried out in the cargo area
5.4	Measures after Completion of Loading Operations
5.4.1	With the assistance of the Officer of the Watch and other deck crew members on duty, the Cargo Officer checks loading zones for the following once loading / discharging operations are complete: That hatch covers and access hatchways, side and stern doors are closed and bolted in the correct and proper manner, That the goods elevator and fork lifts are turned off and secured in the proper manner, That transverse bulkheads are closed and bolted in the proper manner, That the cargo has been stowed, separated and lashed correctly, according to the Cargo Securing Manual, That lashing material not in use has been stowed in the appropriate places, That there is no moisture in the hatches and, if so, aeration / drying plant(s) have been turned on.
5.4.2	Following loading / discharging operations the Cargo Officer establishes the vessel's sailing conditions, paying particular attention to: Her stability and bending moments within permissible limits during sailing and en route to the next port of call Draught at sailing Trim Checks on ballast conditions; in view of free surfaces, tanks should only be carried empty or completely full Checks on final stowage plan Checks on whether loading documents are complete
6.	References and Remarks
6.1	Reference Documents
	VA-016 Treatment and Supervision of Cargo - Paper Carriers Charter Party, Charterer's Instructions Stability Booklet, Stability Software Cargo Securing Manual
6.2	Bibliography
	SOLAS MARPOL CSS Code Accident Prevention Regulations

6.3	Remarks
	Where need be this procedure can be supplemented by ships' own check lists. Some of the operations already described may well be carried out by third parties. Even so, shipboard management is still responsible for supervising operations. In the case of special cargo (e.g. special grades of paper, particularly sensitive bulk cargoes, etc.), special handling measures are set down in instructions issued for the purpose by the Charterers, Shippers or the Shipping Company.
7.	Documentation
	Stowage Plan Load Lists Manifests Stability Calculation Deck Log Book Port Log Check Lists
8.	Revision of Documents
	Party responsible for the editorial revision of this procedure:
	Fleet Manager / Designated Person
9.	Distribution
	All Safety Management Manuals
	Additional Copies
	None
10.	Attachments
	none

Procedure

Schiffahrtskontor tom Wörden GmbH & Co. KG Wilhelm-Schröder-Str. 3 D-21726 Oldendorf

VA-013

Revision 0

17.12.02

Page 1 of 5

Procedure

Reederei Heinz Corleis Kampweg 4a D-21706 Drochtersen

prepared: 16.09.02	approved: 16.09.02	released: 16.09.02	Revision 2
			Procedure No.: VA-013
M. Blohm	H.Corleis	H.Corleis	Page 1 of 5

---