Release to Third Parties by Special Authorisation of Management only
Internal Technical Surveys
1.	Purpose
	The technical condition of our ships is of great significance for ships' safety and protection of the maritime environment. Through its documented procedures and maintenance programmes Schiffahrtskontor tom Wörden GmbH & Co. KG ensures that the technical condition of our ships meets our requirements. In addition internal technical surveys will still be carried out to document the technical standard of our ships and to bring this to the attention of the shorebased organisation.
2.	Application
	This Documented Procedure applies to the shorebased organisation and on all ships managed / operated by Schiffahrtskontor tom Wörden GmbH & Co. KG.
3.	Definitions and Abbreviations (refer to VA-001)
4.	Responsibilities
	The shipboard management headed by the master and chief engineer is responsible for carrying out ship-side internal technical surveys and if need be for the resulting corrective actions.

	The Fleet Manager and/or Technical Superintendent is responsible for the organisation of shore-side internal technical surveys.
	The shipboard management, the Fleet Manager and/or Technical Superintendent in co-operation with the Designated Person are responsible for the assessment of condition reports and for pursuing any corrective action that may be necessary.
5.	Description of Routines
5.1	Shipboard Technical Surveys
	A condition report is provided for each ship, where on form Fo-010 all plant, spaces, equipment, tanks, etc. are listed.
	In March and September each year the ship is inspected and assessed using this list. Should an assessment 3 = 'unsatisfactory' appear, then a brief statement is to be made in the space for 'comments'. Should it be a case here of a defect which can be eliminated at once, then the comment can be 'repaired', 'restored', etc. Otherwise the deficiency report is referred to.
	In the case of a '3 = unsatisfactory' assessment, immediate corrective action, e.g. in the form of a repair is initiated, if necessary involving the company. This corrective action will be supervised using the Fo-008 'Deficiency Report' form.
	The condition report, with the deficiency reports attached, is sent in to the company each year on the 31 March and 30 September; additionally to the Designated Person. Copies are left on board.
	It is the duty of each crew member to report any accidentally discovered deficiency.
5.2	Assessment
	Every deficiency report drawn up in conjunction with a condition report, leads to the assessment, execution and supervision of a corrective action, conducted in accordance with the appropriate documented procedure.

	The Designated Person regularly evaluates the deficiency reports, to recognise trends if applicable. These trends will be passed on to those responsible.
6.	References and Remarks
6.1	Reference Documents
	VA-032 Corrective Action VA-027 Maintenance of Ship, Engine and Equipment VA-028 Inspection and Maintenance of Safety Equipment VA-030 External Technical Surveys VA-031 Regular Testing of Systems Related to Safety VA-002 Management Review Flag State Rules Classification Society Rules Operation and Maintenance Manuals
6.2	Bibliography
	SOLAS MARPOL Schiffssicherheitsvorschriften
6.3	Remarks
	When drawing up the condition report reference should be made to the operating experience, maintenance actions which occurred and outer appearance. Opening or dismantling for the sole purpose of evaluating should only be carried out in justified exceptional cases. The condition reports should be drawn up while the ship is in operation.
7.	Documentation
	The condition report itself is drawn up on the list on form Fo-010. The last page of the list is signed by the master and chief engineer, or in the case of a land-side survey additionally by the surveyor All assessments with '3 = unsatisfactory' which cannot be dealt with immediately, will be documented and pursued with Fo-008 "Deficiency Report".
8.	Revision of Documents
	Party responsible for the editorial revision of this procedure:
	Fleet Manager / Technical Superintendent
9.	Distribution
	All Safety Management Manuals

Procedure

Schiffahrtskontor tom Wörden GmbH & Co. KG Wilhelm-Schröder-Str. 3 D-21726 Oldendorf

VA-029

Revision 0

17.12.02

Page 2 of 2

Procedure

Reederei Heinz Corleis Kampweg 4a D-21706 Drochtersen

prepared: 20.09.02	approved: 20.09.02	released: 20.09.02	Revision 2
			Procedure No.: VA-029
M. Blohm	H.Corleis	H.Corleis	Page 1 of 2

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