LANTEK Expert_III_Tutorial

Outsourcing module

Lantek Expert III

1. On the File menu, point to New, and then click Create new element or

click Create new element (

) button on the standard tool bar.

2. Enter the required details and on the File menu, click Save or click Save

(

) button on the standard tool bar.

The Outsourcing invoices lines tab at the bottom of the Outsourcing invoices

(Details) window

(refer Figure 42: Outsourcing invoices (Details) in page 56)

provides information regarding the price, discount and so on. The total price in

various lines is the total amount of the invoice.

The Pay days tab at the bottom of the Outsourcing invoices (Details) window

(refer

Figure 42: Outsourcing invoices (Details) in page 56)

provides information

regarding the invoice amount and payment status.

The Distributions tab at the bottom the Outsourcing invoices (Details) window

(refer Figure 42: Outsourcing invoices (Details) in page 56)

provides information

regarding the name, type of account, and so on.

You can use the WIP (Work in progress) application to know about the status of

outsourcing operations (Main menu -> Outsourcing -> WIP).

Lantek Expert III

Warehouses management module

CHAPTER

9 Warehouses management module

In this chapter, you learn to use Expert III Warehouses management module to optimize

the warehouse activities of your enterprise including warehouse movements, quantity of

material in each warehouse, cost of materials in the warehouses, information on stock

status, and storage materials.

Using this module, you can work with several warehouses of your enterprise at the same

time and also allocate physical location for the warehouses.

9.1 How to create a warehouse?

You can create a new warehouse using the Warehouses table (Main menu ->

Warehouses management -> Configuration elements -> Warehouses ->

Warehouses (Browser) -> Warehouses (Details)).

Figure 43: Warehouses (Details)

Warehouses management module

Lantek Expert III

This table also provides information regarding the different warehouses of your

enterprise and also indicates whether the warehouse is an automatic or outsourcing

warehouse.

To create a new warehouse for your enterprise, do the following:

1. On the File menu, point to New, and then click Create new element or

click Create new element (

) button on the standard tool bar.

2. Enter the required details and on the File menu, click Save or click Save

(

) button on the standard tool bar.

9.2 How to create and manage warehouse

movements?

You can manage the warehouse movements in Warehouse movements table to

meet the fast growing customer needs (Main menu -> Warehouses management ->

Warehouse movements).

Figure 44: Warehouse movements

You can define the purpose of warehouse movements using the ‘Category’ field in

the Warehouse movements table. The different categories are as follows:

Lantek Expert III

Warehouses management module

x ‘Manual’ (

): This is used when the stock is in bad condition or has

expired, and is not associated with any other categories

(refer create the

warehouse movements in page 60)

x ‘Good receipt reception’ (

): This is an entry of stock into the

warehouse to fulfill a purchase order.

x ‘Delivery note shipment’ (

): This is an exit of stock from the

warehouse to fulfill a sale order.

x ‘Project’ (

): This is an entry or exit of stock from the warehouse to fulfill

a project.

x Manufacturing (

): This is an entry or exit of stock from the warehouse

to fulfill a manufacturing process.

x Work center (

): This is an entry or exit of stock from the warehouse to

fulfill a work center requirement.

x Inventory adjust (

): This is an entry or exit of stock from the

warehouse to adjust the inventories

(refer Inventory adjust in page 62)

x Transfer between warehouses (

): The stock is transferred between

warehouses to fulfill the requirements of different warehouses

(refer 9.3

How to transfer the items between warehouses? in page 63).

x Outsourcing order (

): This is an entry or exit of stock from the

warehouse to fulfill an outsourcing order.

You can create the warehouse movements as follows:

1. On the File menu, point to New, and then click Create new element or

click Create new element (

) button on the standard tool bar.

2. Enter the required details and on the File menu, click Save or click Save

(

) button on the standard tool bar.

You can also create warehouse movements assigning tracking numbers as follows:

1. In the Warehouse movements table, click Actions list and then click

Detachment warehouse entry movement. The system displays the

Detachment warehouse entry movement dialog box.

Warehouses management module

Lantek Expert III

Figure 45: Detachment warehouse entry movement

2. Select an ‘Item’, ‘Warehouse’, and ‘Location’. Enter the ‘Quantity’ of the

item for which the warehouse movement has to be created.

3. Click the Explode (

) button next to ‘Quantity’ field to assign tracking

numbers. Select the ‘Tracking number’ by navigating to the Tracking

numbers table from the fields in the ‘Tracking number’ section or enter the

number manually in the fields of the ‘Tracking number’ section.

4. You can assign the same tracking number to all the quantities. Enter or

navigate to the Tracking numbers table from the ‘Tracking number’ field at

the bottom of the Detachment warehouse entry movement dialog box and

click Apply all to enter the fields in the ‘Tracking number’ section with the

same tracking number.

5. You can assign series of tracking numbers to the quantities. Click

Automatic reference (

) button and select an automatic reference and

then click Apply next to enter the fields in the ‘Tracking number’ section

with series of numbers.

6. Click OK. The system creates the new warehouse movement by

assigning tracking numbers. In case different tracking numbers are

assigned, there will be different warehouse movements for each tracking

number and if the same tracking number is assigned to all the quantities,

there will be one warehouse movement showing the total quantity.

Lantek Expert III

Warehouses management module

You can assign tracking numbers only to the sheets and profiles. The

‘Tracking numbers’ section will not be displayed for any other type of
items.

You can also assign tracking numbers to the existing entry type

warehouse movements of sheets and profile items by clicking Tracking
number assignment in the Actions list.

You can also create new warehouse movements based on the required quantities

and adjust the stock quantities of items. To create a new warehouse movement

based on quantities and adjust the inventory, do the following:

1. In the Warehouse movements table, click Actions list and then click

Inventory adjust. The system displays Items table.

2. Select the required item and the system displays the Inventory adjust

dialog box.

Figure 46: Inventory adjust

3. You can navigate to the Employees table to select the employee

responsible for the inventory adjustment. Enter the required quantity

which you want to adjust.

4. You can also enter same quantity for all the selected items. This is

applicable only when two or more items are selected for the inventory

adjustment. Select the items for which you want to enter the same

quantity and the ‘Quantity’ field at the top of the Inventory adjust dialog

box is activated. Enter the quantity in this field and the system

automatically enters the same quantity in all the ‘New quantity’ fields.

Warehouses management module

Lantek Expert III

5. Click New (

) button and enter the values in the mandatory fields, to

create a new warehouse movement for the specified quantity of items.

6. Click OK. The system records the warehouse movements based on the

new quantities.

You can check the ‘Cancelled’ check box to delete a warehouse movement. The

system cancels the movement and automatically readjusts the level in the warehouse.

Do not use delete (

) button on the standard tool bar, as it will only delete the

movement from the warehouse movements list and the related warehouse quantities of
that element remains the same and are not deleted .

9.3 How to transfer the items between

warehouses?

You can transfer the items from one warehouse to another warehouse based on

your requirements as follows:

1. In the Warehouse movements table, click Transfer between

warehouses application in the Actions list. The system displays Items

table.

2. Select the required item which has to be transferred and the system

displays Transfer between warehouses dialog box.

Figure 47: Transfer between warehouses

3. Click New (

) button in the ‘Destination’ section to select the new

warehouse, location, and enter the quantity of items to be transferred.

Lantek Expert III

Warehouses management module

4. Click Apply and the system transfers the specified quantity of items to the

selected new warehouse. The respective entry and exit warehouse

movements are also recorded.

The ‘Unit’ field is displayed in the Transfer between warehouses

window

(refer Figure 47: Transfer between warehouses in page 63)

only if

the unit of the item is not ‘unt’, and also the other fields such as tracking
number and variant are displayed in this window depending on the item
selected.

The warehouse movements table also allows you to receive the

purchase orders in the warehouse by clicking the Receipt of purchase
orders application in the Actions list.

9.4 How to manage the Stock quantities?

This section helps you to assign an item to the warehouse and manage the

warehouse stocks in the Stock quantities table (Main menu -> Warehouses

management -> Stock control -> Stock quantities).

Figure 48: Stock quantities (Details)

The information regarding the stock quantities is automatically recorded based on

the warehouse movements.

You can assign an item to the warehouse using Stock quantities table as follows:

Lantek Expert III

Financial management module

CHAPTER

10 Financial management module

In this chapter you learn to use the Expert III Financial Management module to simplify and

maximize your control on the complex financial process.

This module helps you to manage the following:

x Bank accounts and banking movements

x Assets and depreciation entries

x Accounts and account categories through chart of accounts

x Accounting period, journal, and ledger entries

x Balance sheet and profit and loss account

x Also supports the purchase and sales invoices

10.1 How to create and manage the banking

transactions?

You can create and manage the bank accounts in the Banking table (Main menu ->

Financial Management -> Banking).

Financial management module

Lantek Expert III

Figure 49: Banking (Details)

The Banking table provides information about the accounting period, enterprise to

which the account belongs, category of the account, bank to which the account

belongs, currency in which the bank account operates, and the balance amount.

To record the bank account details, do the following:

1. On the File menu, point to New, and then click Create new element or

click Create new element (

) button on the standard tool bar.

2. Enter the required details and on the File menu, click Save or click Save

(

) button on the standard tool bar.

The Banking details table below the Banking (Details) window helps you to view and

manage the banking movements.

10.2 How to manage the assets of the

company?

You can record and manage the assets of your company in the Assets table (Main

menu-> Financial management -> Assets).

Lantek Expert III

Financial management module

Figure 50: Assets (Details)

It provides you information such as invoice details of the asset, market value of the

asset, percentage of depreciation, and the residual value of the asset.

To record the details of assets, do the following:

1. On the File menu, point to New, and then click Create new element or

click Create new element (

) button on the standard tool bar.

2. Enter the required details and on the File menu, click Save or click Save

(

) button on the standard tool bar.

10.2.1 Depreciation entries for the asset

You can view and record the depreciation entries for the assets as follows:

In the Assets table, click Actions list and then click Create

depreciation entries. The system displays Enter the dates

dialog box.

Financial management module

Lantek Expert III

Figure 51: Enter the dates

Enter the ‘From’ and ‘To’ dates for which the depreciation

entries have to be recorded. Enter the ‘Debit account’ and

‘Credit account’ fields. You can navigate to the Accounts table

to select the required accounts.

Click OK. The depreciation entries for that period will be

recorded in the Depreciation entries table below the Assets

(Details) window

(refer Figure 50: Assets (Details) in page

68)

You can record the depreciation entries for the asset only if the

percentage of depreciation is defined in the ‘Depreciation’ field
of the Assets table

(refer Figure 50: Assets (Details) in page 68)

10.3 How to manage the accounts and

account categories?

You can create different chart of accounts to access the account categories and the

accounts required to manage the accounting transactions of your enterprise (Main

menu -> Financial management -> Accounting -> Charts of accounts).